Senior Event Marketing Specialist

Quantum Design Inc.

24d•$79,000 - $105,000•Onsite

About The Position

Quantum Design (QD) is seeking a Senior Event Marketing Specialist to manage its North American event program, including tradeshows, conferences, workshops, and customer events. This role involves day-to-day coordination and logistics to ensure seamless event execution and support business objectives. The specialist will also provide event support to global offices as capacity allows. The position requires close collaboration with Sales, Applications, Product Management, and external partners to manage timelines, vendors, shipping, booth services, and overall event logistics. The ideal candidate is highly organized, proactive, enjoys managing multiple projects, and thrives in a fast-paced environment. This role directly contributes to connecting researchers with innovative scientific technologies and strengthening QD's presence in the scientific community.

Requirements

Bachelor’s degree in marketing, Communications, Business, Event Management, Hospitality, or a related field
Five years of experience coordinating events, tradeshows, conferences, marketing programs, or corporate events
Demonstrated ability to manage multiple projects, timelines, deadlines, and competing priorities simultaneously
Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams, or comparable business productivity tools
Ability and willingness to travel as required to support events
Strong organizational skills and exceptional attention to detail
Strong written and verbal communication skills with the ability to coordinate effectively across internal teams, vendors, and external partners
Ability to work independently, proactively identify needs, and resolve operational issues with limited supervision

Nice To Haves

Experience supporting events within scientific, technology, engineering, manufacturing, or other technical industries
Ability to create a positive experience by understanding the needs of event participants and stakeholders and responding effectively to their expectations
Ability to identify and pursue opportunities to attract new clients, events, partnerships, and revenue
Demonstrates confidence, credibility, and professionalism when representing the organization and engaging with clients, executives, global partners, and internal stakeholders.
Demonstrated experience coordinating events across multiple countries, regions, or global teams
Hands-on experience managing tradeshow logistics, including freight, exhibitor services, booth vendors, material handling, and onsite event setup
Ability to operate DSLR or mirrorless camera equipment to capture high-quality event photography
Proficiency with CRM, lead capture, event management, or project management platforms such as Salesforce, Popl, Asana, or similar tools
Experience collaborating with geographically distributed teams and cross-functional stakeholders
Familiarity with event performance metrics, lead management, post-event reporting, and ROI analysis

Responsibilities

Lead event management across trade shows, customer events, conferences, and workshops by managing timelines, logistics, staffing, materials, and onsite activities from planning through completion.
Serve as the primary event contact for sales teams, vendors, venues, and internal stakeholders by coordinating requirements, communicating timelines, and ensuring alignment across all parties.
Manage the events budget and vendor activities by obtaining quotes, coordinating purchase orders and invoices, tracking costs, identifying savings opportunities, and supporting overall budget objectives.
Identify and coordinate venues and event services by evaluating locations based on customer needs, product requirements, logistics, accessibility, and overall event objectives.
Coordinate internal event staffing and participation, ensuring employees receive schedules, deadlines, registration details, and event-related communications.
Support inventory management by maintaining accurate records, coordinating shipments and returns, and improving processes for the storage, movement, setup, and removal of event assets.
Support with event marketing and content development by coordinating graphics, collateral, advertising, social media, presentations, and other customer-facing materials to ensure accurate and consistent product messaging.
Collaborate with international teams to support global workshops, coordinating shared requirements, and ensuring effective communication and execution across regions.
Align products and messaging with target audiences, anticipate customer needs, and resolve issues to ensure successful event execution.
Measure event effectiveness and drive continuous improvement by analyzing costs, attendance, engagement, customer feedback, and business outcomes to provide post-event recommendations and improve future programs.