Senior Event Manager

INSTALILY.AI•New York, NY

3d•$110,000 - $135,000•Onsite

About The Position

InstaLILY is an AI products and infrastructure company that puts execution at the frontier of enterprise AI. That work begins with Lily™, the world's first AI Forward Deployed Engineer, which learns how a business works, builds the software it needs, and goes live in days. It does not leave when the work ships; it stays and keeps the software working as the business changes. Lily runs wherever the work happens, in the cloud, on-premise, or at the edge, through InstaLILY's Small Data Center, built with NVIDIA technology. Founded in 2023 by Amit Shah and Sumantro Das, InstaLILY has raised nearly $100 million from Energize Capital, Insight Partners, and Home Depot Ventures. Headquartered in New York, with offices in San Francisco, London, and Toronto, InstaLILY serves leading companies across construction, industrial distribution, logistics, healthcare, and other operationally intensive industries. The company has experienced significant growth, with revenue growing 5x over the past year, and Lily has driven over $200M in new annual sales for a single customer. InstaLILY serves major industry players like SRS Distribution, United Rentals, and Henry Schein, and collaborates with the Google DeepMind and NVIDIA ecosystems. The company operates in small teams with clear ownership, direct customer access, and the opportunity to see the direct impact of one's work in live production systems. The company culture is built on three principles: Customers, Culture, and Code.

Requirements

6+ years of experience running B2B events, with a strong emphasis on hosted executive programs over solely trade show logistics.
Experience owning a program, including managing an annual calendar and budget, and making decisions to discontinue initiatives.
Experience directing the work of others, formally or informally, setting standards and holding individuals accountable without performing the tasks directly.
Strong commercial judgment, focusing on metrics like meetings created and pipeline influenced.
Proficiency in vendor and budget management, including hard negotiation and meticulous tracking.
Ability to remain calm and effective on-site when issues arise.
Comfort interacting with executives, including providing feedback to founders and directing senior operators.
Sharp written communication skills for invitations, agendas, and follow-ups.
Proficiency in using frontier AI tools to enhance event management efficiency.
Willingness to travel approximately 25%, concentrated during event seasons.
Availability to work 5 days a week in the New York office.

Responsibilities

Design and run executive programs, including summits, working sessions, and private dinners, focusing on the objective, format, and attendee selection.
Own the annual event calendar, deciding on hosted events, trade shows, partner events, and internal gatherings, including discontinuing underperforming events.
Manage presence at industry trade shows and conferences in distribution, construction, logistics, and healthcare, including booth, speaking slots, side events, and associated meetings.
Coordinate partner and ecosystem events with NVIDIA, Google, and Microsoft, and develop joint events from these relationships.
Oversee the run-of-show for events, making on-site decisions to resolve issues like AV failures, speaker cancellations, or unexpected attendance increases.
Manage the event budget end-to-end, including negotiating with venues and vendors, tracking spend, and defending cost per qualified conversation.
Develop pre-event outreach and post-event follow-up sequences, ensure data is accurately entered into HubSpot, and report on event outcomes.
Direct day-to-day events work, setting priorities and quality standards to improve execution.
Prepare founders for executive programs and internal events, including briefings on attendees and talking points.
Run offsites and all-hands meetings across the company's offices in New York, San Francisco, London, and Toronto.