Senior Event Executive, Hospitality (Home Improvement Client)

OAG Octagon•Stamford, CT

7d•Hybrid

About The Position

Octagon is seeking a dedicated, hard-working Senior Event Executive to join its Hospitality Team and support multiple event and experiential marketing programs. The role offers involvement with a variety of clients and elite events, broad exposure to Octagon’s offices and the hospitality industry, and hands-on experience. The position focuses on event planning, operational logistics, vendor management, creative hospitality development, production planning, and onsite execution, delivering a seamless, white-glove hospitality experience to clients. The role works with a service-oriented team located across the country. It requires flexibility to travel domestically and work weekends or holidays as needed; anticipated travel is moderate (20–45%). The position pays $50,000, is overtime-eligible, and includes a comprehensive benefits package. Omnicom policy generally requires employees to work in the office at least three days per week, subject to local law and any additional direction from the agency or manager.

Requirements

At least 3 years of experience in a related events field.
Excellent organizational skills.
Ability to balance multiple projects simultaneously on strict timelines.
Ability to form effective relationships with clients and adapt to various personalities.
Excellent written and oral interpersonal skills.
Strong problem-solving ability and capacity to offer creative solutions under pressure.
Initiative, adaptability, and willingness to take on new challenges and last-minute client requests.
Knowledge of Microsoft Office, particularly Teams, Excel, PowerPoint, and Word.
Budget management experience.
Flexibility and willingness to travel domestically and work weekends or holidays as needed.

Nice To Haves

Past hospitality experience.
Passion for sports, entertainment, gaming, music, celebrity, and/or lifestyle culture.
A second language.

Responsibilities

Lead planning and execution of event logistics across multiple hospitality programs, ensuring details are thoroughly planned and executed.
Research, develop, and implement creative hospitality experiences, programming ideas, and premium guest touchpoints.
Manage third-party vendor relationships as the primary day-to-day contact, overseeing timelines, deliverables, budgets, and execution.
Support development of décor concepts, event layouts, and floor plans, and identify opportunities to integrate client branding into the guest experience.
Own gifting execution from concept through fulfillment, including idea generation, vendor quotes, ordering, personalization, inventory, and onsite distribution.
Develop and maintain asset management for signage, printed collateral, production elements, premium giveaways, and branded décor, identifying opportunities to improve future programs.
Support budget creation, management, reconciliation, and recap.
Participate in weekly status calls and other key internal and external meetings.
Lead planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodations, and coordination with venue and catering partners.
Prepare and distribute event status updates, execution guides, and support-staff documents.
Assist with event-results collection and wrap-up report development.
Oversee administrative program elements, including vendor contracts, certificates of insurance, purchase orders, vendor payments, and documentation.
Provide general account management and assist with client requests.