Senior Engineering Contracts Assistant
About The Position
Under the general direction of the Director of Engineering Contracts, performs technical work related to preparing contract documents, requests for proposals and formal bids, and administering professional services agreements and construction contracts. May serve as a liaison between District staff and professional consulting engineering firms or construction contractors, or as an administrative assistant to project engineers on design and construction projects. Maintains detailed and accurate records of contract compensation invoices, progress payments, status and schedules, and communicates with other District departments regarding engineering contracts. Performs related work as required. Applicants must apply online and submit a GGBHTD Online Employment Application, a resume, a response to the Supplemental Questionnaire, and—if they do not possess the required bachelor's degree—a written statement supporting qualifying experience. Application review dates are listed as December 4, 2026, and December 31, 206.
Requirements
- A combination of college-level training and position-related experience equivalent to a Bachelor of Science degree in Business Accounting or Construction Management; additional public works contract administration experience may substitute for education and training on a year-for-year basis.
- Five years of office contract and administration duties with an engineering- or construction-related company.
- Experience verifying invoices in varied forms.
- Working experience editing technical and legal documents.
- Five years of recent administrative experience requiring initiative and independent judgment.
- Demonstrated proficiency in advanced word processing and basic spreadsheet functions.
- Working knowledge of engineering office and construction contract administration principles, practices, and terminology.
- Working knowledge of office practices and procedures, including record keeping, report preparation, filing methods, and common office equipment.
- Working knowledge of applicable federal, state, and District laws, codes, regulations, and policies related to public works contracts.
- Ability to maintain confidentiality and appropriately protect information and documents.
- Ability to work effectively as a team member; maintain records; compile reports; and make accurate mathematical calculations.
- Ability to prepare and maintain detailed, accurate records and reports.
- Ability to establish and maintain effective working relationships with District staff, contractors' staff, and consulting engineers.
- Ability to stay organized, set priorities, and meet critical deadlines.
- Ability to use initiative and exercise sound judgment within established guidelines.
- Ability to rapidly learn policies and procedures related to the work, including District standard conditions and special provisions for construction contracts.
- Ability to use personal and network computers and current software.
- Ability to follow applicable safety and health rules and safe working practices.
- Mobility to work in a typical office setting; vision to read printed materials and a computer screen; hearing and speech to communicate in person and by telephone; routine use of a computer, telephone, and other office equipment; and ability to travel to District facilities.
Responsibilities
- Assist with preparing requests for proposals and formal bids, professional services agreements, and construction contract documents.
- Assist with preparing contract amendments and contract change orders.
- Review invoices and confirm that they comply with contract requirements.
- Review contractors' certified payrolls for compliance and perform labor and SBE/DBE compliance duties, including verifying payrolls against inspection daily diaries, interviewing contractor and subcontractor employees, checking required on-site postings, and maintaining current records of federal and state wage determination changes.
- Assist with reviewing contractors' extra work bills.
- Assist with maintaining Engineering Department budgeting and accounting records.
- Type correspondence, reports, forms, and specialized documents related to engineering contracts.
- Research government rules, regulations, codes, historical information, and certified documents using the Internet and electronic and hard-copy files.
- Compose contract correspondence.
- Assist with compiling Daily Diaries, matching them to their respective Extra Work Bills, and entering information into a spreadsheet.
- Prepare spreadsheets and reports on project status, submitted invoices, anticipated budget increase requests, and related matters.
- Establish and maintain effective working relationships with District employees, customers, vendors, and others, applying excellent customer-service principles.
- Perform additional related duties as assigned.
- Maintain regular and reliable performance and attendance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
