Senior Contracts Administrator

MAG Aerospace•Fairfax, VA

1d•Hybrid

About The Position

MAG Aerospace is seeking a Senior Contracts Administrator to review, draft, interpret, and negotiate terms and conditions for U.S. Government defense contracts and subcontracts. The role focuses on substantive contract review, risk identification, and practical negotiation, while supporting program delivery and business objectives. It is a contracts administration position—not a legal counsel role—and combines negotiation with day-to-day contract administration. Candidates are assessed on demonstrated terms-and-conditions expertise and ability to perform the responsibilities, rather than a specific number of years of experience. Applicants with fewer than five years of relevant experience and junior attorneys with relevant defense-contract experience are encouraged to apply. The position administers assigned contracts and subcontracts from start to closeout, supports proposal development, advises management on contractual matters and risk, and serves as the primary company contact for customers on assigned contractual matters. The employee coordinates with internal functions and subcontractors, maintains contract records and audit compliance, and processes contract and purchase-order changes, funding, deliverables, and documentation. The employee must be able to work in person at a MAG facility at least two days per week and obtain and maintain a Secret security clearance. A bachelor’s degree in business, finance, accounting, or a related field is preferred; equivalent professional experience may be considered. A J.D. with relevant defense contracting experience is welcome but not required. The projected annual compensation range is $85,000 to $100,000. MAG describes its Total Rewards offerings as including health, life, disability, financial and retirement benefits, paid leave, professional development, and tuition assistance, subject to eligibility.

Requirements

Strong proficiency reviewing, drafting, interpreting, and negotiating terms and conditions for defense contracts and subcontracts, including identifying contractual risk and recommending appropriate language.
Experience with contract administration, subcontract administration, negotiations, and leading or supporting proposals; five or more years is preferred but not required.
Experience with fixed-price, time-and-materials, cost-reimbursable, and GSA schedule contract types, including GWACs, BPAs, rapid-response IDIQs, and Other Transaction Agreements (OTAs).
Hands-on experience identifying and categorizing risk, addressing FAR 9.5 organizational conflict of interest (OCI) terms, and developing mitigation strategies as needed.
In-depth knowledge and working understanding of the U.S. Government acquisition and procurement environment, commercial contracting methods, FAR/DFARS, and related regulations.
Ability to establish and maintain relationships with internal and external clients.
Ability to work with minimal supervision in a fast-paced, team-oriented environment.
Must be able to work in person at a MAG facility at least two days per week.
Must be able to obtain and maintain a Secret security clearance.
Bachelor’s degree in business, finance, accounting, or a related field preferred; equivalent professional experience will be considered.
Position is contingent on the ability to meet physical and medical requirements as needed, including compliance with applicable federal, state, and local jurisdictional requirements.

Nice To Haves

Experience with Deltek Costpoint project setup.
Top Secret clearance.
Proficiency with MS Office products, including Excel, Word, PowerPoint, Outlook, Project, and OneNote.
Certified Federal Contract Manager (CFCM), Certified Professional Contract Manager (CPCM), or a contract management certificate from an accredited institution.
Detail- and process-oriented approach to portfolio management, with demonstrated knowledge of effective project management strategies and tools.
Ability to interact professionally and productively at all levels.
Excellent verbal and written communication skills.
Strong organizational and follow-up skills.
Located in Fairfax, Virginia, or the surrounding Washington, DC area.
J.D. with relevant defense contracting experience.

Responsibilities

Administer assigned contracts and subcontracts from cradle to grave, including modifications, prime-contract compliance, proposal preparation, and negotiation of terms with existing or prospective clients.
Lead and support proposal activities by analyzing solicitations, preparing summaries, and developing strategies and recommendations that account for financial and business risk.
Participate in proposal team meetings; prepare terms, conditions, and assumptions; review technical and pricing proposals for accuracy and consistency; conduct risk analyses; and prepare proposal documents for customer submission.
Advise management on contractual rights and obligations, risk-mitigation alternatives, and business strategies.
Maintain contract activity logs, trackers, and other data, and generate reports as required.
Ensure timely processing of technical and financial deliverables for monthly and quarterly reporting.
Coordinate internal reviews, schedule them, and obtain required approvals and signatures before proposal submission or contract execution.
Adhere to and communicate contract policies, procedures, methods, operating practices, and performance standards.
Serve as the primary company point of contact for customers on contractual matters for assigned contracts and related agreements, including Proprietary Information Agreements and other business documents.
Lead negotiations from proposal through project closeout in accordance with applicable regulations, and work with customers to definitize and complete contracts.
Coordinate with subcontractors on contractual documentation, modifications, customer requests, and other subcontract matters.
Maintain contract files in accordance with CPSR requirements and DCAA/DCMA audit guidelines.
Develop or review prime-contract and subcontract flow-down documents to ensure compliance and minimize company liability.
Process assigned contracts and purchase orders, including data entry, funding, scope changes, amendments, delivery schedules, legal requirements, and other commitments.
Prepare, track, and submit Contract Data Requirements Lists (CDRLs).
Assist HR, Finance, and Procurement in fulfilling contractual agreements.