Senior Document Controls Specialist - Projects

Freeport McMoRan • New Orleans, LA

1d • $36 - $49 • Hybrid

About The Position

The primary role for this position is to coordinate with the various groups within the NOLA Project Office, PTFI site personnel, and contractors to ensure that all project-related documents, drawings, and change requests are routed to the appropriate people and stored and maintained within the document management system in a manner that meets or exceeds proper document controls management standards. As the Sr. Document Controls Specialist – Projects, you manage contractor Document Controllers contributing to project SharePoint sites, including QA/QC of uploaded data to ensure consistency with NOLA Project team Document Controls standards and oversight of project job book creation. In this role, you provide project Document Control responsibilities for all PTFI projects, including maintenance of the Project Distribution Matrix and workflow review templates. You receive and process all documents from Engineering, Procurement, Contracts, Project Controls, outside vendors, and EPC groups, coordinate with support groups within the NOLA Project Office, and provide training as needed. You also create and manage Document Control operating standards and procedures and perform other related duties as assigned.

Requirements

• High School Diploma or GED and eleven (11) years of Document Management and/or Project Controls experience or equivalent work experience; OR Bachelor’s degree and seven (7) years of Document Management and/or Project Controls experience or equivalent work experience.
• Expert user of Aconex.
• Advanced user of Microsoft Office tools.
• Sound understanding of proper Document Controls standards and processes.
• Excellent organizational skills.
• Good communication skills and the ability to train others.
• Ability to work effectively as a team player.

Nice To Haves

• Experience working with numerous entities while maintaining a Document Controls system that is consistent and adheres to high standards.
• Project Management and/or Project Controls experience.

Responsibilities

• Manage contractor Document Controllers contributing to project SharePoint sites, including QA/QC of uploaded data to ensure consistency with NOLA Project team Document Controls standards and oversight of project job book creation.
• Provide project Document Control responsibilities for all PTFI projects, including maintenance of the Project Distribution Matrix and workflow review templates.
• Receive and process all documents from Engineering, Procurement, Contracts, Project Controls, outside vendors, and EPC groups.
• Coordinate with support groups within the NOLA Project Office.
• Provide training as needed.
• Create and manage Document Control operating standards and procedures.
• Perform other related duties as assigned.

Benefits

• Affordable medical, dental and vision benefits
• Company-paid life and disability insurance
• 401(k) plan with employer contribution/match
• Paid time off, paid sick time, holiday pay, parental leave
• Tuition assistance
• Employee Assistance Program
• Discounted insurance plans for auto, home and pet
• Internal progression opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED