Senior Document Control Specialist

Repsol • Houston, TX

7d • Hybrid

About The Position

As a Senior Document Control Specialist, you will establish and administer the document control framework for Development and E&C projects. This includes standards, procedures, workflows, document numbering, metadata requirements, revision control, registers, transmittals, retention, and closeout requirements. The role supports accurate, compliant, and audit-ready project documentation through version control, data integrity, timely workflow execution, reporting, and coordination with project developers, project managers, engineers, contractors, vendors, and other stakeholders.

The position is based in Downtown Houston with a hybrid work model of three days in the office and two days from home. Repsol is a globally integrated multi-energy company headquartered in Madrid, Spain, with 25,000 employees across more than 20 countries. Repsol Renewables North America supports the company's strategy to expand renewable generation capacity and achieve net-zero emissions by 2050.

Requirements

• Must be eligible to work for any U.S. employer without the need for sponsorship now or in the future.
• 7+ years of progressive document control experience supporting large capital projects; utility-scale renewable energy, power generation, EPC, or infrastructure environments are preferred.
• Experience maintaining document registers, transmittal logs, controlled repositories, workflows, and version-controlled project records.
• Proven experience implementing or administering an EDMS or project document management platform, including folder architecture, metadata, permissions, revision control, reporting, workflows, and user support.
• Experience coordinating document reviews, approvals, and stakeholder follow-up across cross-functional project teams.
• Strong attention to detail, organizational skills, data accuracy, and follow-through, with the ability to manage competing priorities in a multi-project environment.
• Familiarity with project documentation requirements, controlled document procedures, vendor documentation, audit support, compliance processes, and closeout documentation.

Nice To Haves

• Associate or bachelor's degree in business administration, records or project management, or a related field.
• Experience in renewable energy or large-scale infrastructure projects.
• Familiarity with engineering drawings, technical specifications, vendor documentation, development documentation, permitting documentation, inspection records, quality dossiers, turnover packages, and closeout records.
• Experience supporting multi-project portfolios across Development and E&C teams.
• Demonstrated experience developing or implementing document control procedures and systems in a new or evolving project organization is strongly preferred.

Responsibilities

• Establish, implement, and maintain document control systems and official systems of record for Development and E&C project documentation, including classification standards, metadata, document numbering, revision control, distribution, retention, and archiving.
• Maintain Master Document Registers, Vendor Document Registers, turnover registers, transmittal logs, and controlled repositories for tracking, retrieval, reporting, and project closeout.
• Administer document-control requirements at project phase gates and handoffs, ensuring documentation readiness across transitions from Development through Engineering, Procurement, Construction, Commissioning, COD, and Operations.
• Manage control and traceability of engineering deliverables, vendor documentation, RFIs, technical submittals, design changes, field records, inspection and commissioning records, redlines, and turnover packages.
• Develop and manage turnover and closeout documentation requirements, including as-built records, OEM manuals, warranties, permits, certificates, test records, and final record packages.
• Support audits, compliance reviews, and internal checks by providing accurate, traceable, and timely documentation records.
• Create, manage, and monitor document workflows for timely submissions, reviews, approvals, and closeout of project documentation.
• Coordinate document submissions and review cycles with project developers, project managers, engineers, contractors, vendors, and internal stakeholders.
• Maintain document control dashboards and reports to monitor turnaround times, approval status, overdue actions, and workflow bottlenecks.
• Ensure stakeholders work from current, approved, and compliant project documentation.
• Implement and uphold Development and E&C document control procedures across applicable projects.
• Provide guidance and training to project team members on document control processes, taxonomy, naming conventions, numbering requirements, metadata standards, workflow expectations, and document retrieval.
• Identify and implement improvements to document control processes, workflow visibility, reporting accuracy, and stakeholder compliance.

Benefits

• Comprehensive Employee Value Proposition, including a holistic Total Rewards program supporting employee wellbeing, growth, and contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed