Senior Deputy Clerk – Records Center

Laramie County Government•Cheyenne, WY

10d

About The Position

Under direct supervision, the Senior Deputy Clerk performs a variety of functions associated with the County Clerk’s Records Center. The role supports daily operations and staff coordination, records research and management, document imaging, mail services, and logistical and operational support for the Elections Division. The position also handles records retention and destruction processes in accordance with State Archives regulations and performs other duties as assigned or required.

Requirements

High school diploma or equivalent.
Two years of office or clerical experience, preferably in a leadership position, or an equivalent combination of education, training, and experience.
Valid driver’s license.
Knowledge of records management activities, processes, and standards.
Knowledge of logistics, inventory management, warehouse operations, or a related field.
Knowledge of laws and regulations pertaining to record retention and destruction.
Knowledge of electronic document imaging and microfilming processes and equipment.
Knowledge of mail processing services, standards, and equipment.
Skill in scheduling and coordinating workflows.
Skill in training and mentoring staff.
Skill in performing records management functions and activities.
Skill in coordinating records retrieval, transfer, retention, and destruction.
Skill in processing mail and operating and maintaining mail equipment.
Skill in performing electronic document imaging.
Ability to communicate and exchange information clearly and accurately with coworkers, supervisors, the public, and other stakeholders.
Ability to frequently observe and review details on boxes, mail, computer screens, and other materials.

Responsibilities

Assist the supervisor with scheduling workloads, office coverage, and daily assignments.
When the supervisor is absent, approve employee timesheets and leave requests, attend manager meetings, and perform other duties as required.
Provide onboarding training and mentoring to staff as requested.
Assist with training and supervising temporary staff.
Provide input on staff recruitment and performance appraisals.
Receive and process records research requests for County departments, Circuit Court, and District Court; perform data processing; and make recommendations regarding programming or reprogramming needs.
Provide logistical and operational support to the Elections Division, including testing, deploying, and retrieving equipment; managing inventory and distributing materials, equipment, and supplies; and following election security and chain-of-custody protocols.
Process, receive, collect, and deliver mail to and from County departments, the State mail system, and the United States Post Office.
Operate and perform preventative maintenance on mail equipment; coordinate courier services; prepare certified and registered mail; process monthly mail service billings; and advise County staff about available mail services.
Perform electronic document imaging, adjust document quality, and coordinate final quality control inspections on imaged and filmed documents.
Receive and process Records Transfer forms from County departments and document records retrieval, tracking, and retention or destruction in accordance with State Archives regulations.
Generate reports scheduling records for destruction; prepare records inventories and destruction notices; determine appropriate destruction methods; and coordinate agency approval of records destruction.
Perform other duties as assigned or required.