Senior Corporate Paralegal

Fleetio

8d•Remote

About The Position

Fleetio is seeking a Senior Corporate Paralegal to join its Legal team. This role is crucial for the efficient delivery of legal services, focusing on commercial contracts, legal operations, and cross-functional collaboration. The ideal candidate will be an experienced paralegal capable of independent judgment, managing priorities, and taking ownership of projects. They should be detail-oriented, organized, adaptable, and proactive in improving legal department operations. Reporting to the Head of Legal, this position involves close work with attorneys, other paralegals, and business stakeholders to support the Legal Department's growth alongside the company.

Requirements

Minimum of 6 years of relevant paralegal experience, including substantial in-house experience supporting corporate and commercial legal matters.
Significant hands-on experience reviewing, drafting, redlining, and negotiating commercial contracts with limited attorney supervision.
Experience managing contract matters directly with business stakeholders and, where appropriate, external counterparties.
Demonstrated ability to distinguish between matters that can be handled independently and issues requiring attorney escalation.
Experience designing, implementing, or materially improving legal workflows, contracting processes, templates, playbooks, or other Legal Department procedures.
Strong project management skills and demonstrated ability to independently manage multiple matters and competing priorities in a fast-paced environment.
Excellent written and verbal communication skills and the ability to communicate effectively with attorneys, business stakeholders, and external parties.
Strong attention to detail combined with the ability to understand broader business objectives and apply practical judgment.
Demonstrated ability to handle highly confidential and sensitive information.
Ability to work effectively both independently and collaboratively as part of a team.
Bachelor's or associate degree required. A paralegal certificate is considered a plus but not required with appropriate experience.
Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat Pro, and electronic signature platforms such as DocuSign.

Nice To Haves

Experience with contract lifecycle management, legal operations, project management, and business systems such as Ironclad, Jira, and Salesforce is preferred.
Comfortable adopting new technology, including AI-enabled legal tools, and helping implement technology and process improvements.
Experience working in an in-house Legal Department, particularly at a SaaS or other technology company.

Responsibilities

Independently review, draft, populate, redline, and negotiate a variety of commercial agreements, including MSAs, non-disclosure agreements, statements of work, amendments, order forms, vendor agreements, and other customer and supplier agreements.
Manage contract matters from intake through execution, working directly with internal stakeholders, counterparties, and attorneys to efficiently move agreements to completion.
Serve as a trusted Legal Department resource for internal business teams regarding contracts, contracting processes, vendor and supplier matters, and other routine legal matters.
Identify contractual issues and deviations from Fleetio's standard positions, independently resolve routine issues within established guidelines, and appropriately escalate legal or business risks requiring attorney review.
Take ownership of assigned legal workflows and processes, including developing and maintaining templates, playbooks, procedures, and other resources that enable the Legal Department and its business partners to operate efficiently.
Partner with attorneys and business stakeholders to develop and implement scalable contracting processes, approval workflows, and escalation procedures.
Work as a change agent to continuously improve Legal Department operations by assessing existing policies, procedures, technology, workflows, and program effectiveness and recommending and implementing improvements.
Manage and maintain contract lifecycle management and other Legal Department technology, including helping develop workflows, reporting, templates, and processes that improve adoption and efficiency.
Assist with monitoring contractual obligations, renewals, amendments, and other significant contract requirements.
Maintain and assist with corporate governance records, corporate filings, policies, and other corporate records.
Support compliance initiatives and other cross-functional Legal Department projects as needed.
Prepare correspondence and other documentation in support of Legal, Sales, Finance, Procurement, and other business functions.
Serve as a resource to other members of the Legal team, including providing guidance, training, and support on contracting processes, legal technology, and departmental procedures.
Help develop training materials and provide training to business stakeholders regarding contracting processes and other Legal Department procedures.
Assist with special projects and other legal matters as the needs of the company and the Legal Department evolve.
Other duties as assigned.

Benefits

Multiple health/dental coverage options (100% coverage for employee, 50% for family)
Vision insurance
Incentive stock options
401(k) match of 4%
PTO - 4 weeks (increases at year two!)
12 company holidays + 2 floating holidays
Parental leave - birthing parent (16 weeks paid) non-birthing (4 weeks paid)
FSA & HSA options
Short and long term disability (short term 100% paid)
Community service funds
Professional development funds
Wellbeing fund - $150 quarterly
Business expense stipend - $125 quarterly
Mac laptop + new hire equipment stipend
Fully stocked kitchen with tons of drinks & snacks (BHM only)
Remote working friendly since 2012