Senior Corporate Paralegal

FERGUSON•Tampa, FL

22h•$5,550 - $9,075•Hybrid

About The Position

The Senior Corporate Paralegal provides corporate secretarial, governance, and administrative support to the Chief Legal Officer & Corporate Secretary. The role focuses on Board and Committee administration, shareholder matters, insider trading and share ownership compliance, and the Annual Meeting of Stockholders, working closely with the Legal-Corporate, Finance, Investor Relations, and HR-Total Rewards teams, as well as various external service providers. Responsibilities will be assumed over the course of 2027 as incumbent resource transitions. This position will be based out of our new corporate office in Tampa, FL opening in spring/summer of 2027; in the meantime, the position will be designated as remote then moved to in office full time. Current residents of Tampa or surrounding area are strongly preferred. Some travel to Ferguson's offices in Newport News VA for training and onboarding will be required.

Requirements

Bachelor's degree in paralegal studies, legal studies, business, or a related field; or an associate degree and/or paralegal certificate with equivalent relevant experience
10+ years of relevant paralegal, corporate secretarial, or governance experience
Experience supporting a public company, Board of Directors, or Corporate Secretary function
Familiarity with corporate governance, securities-related processes, entity management systems, Board portals, shareholder administration, or insider trading controls
Accuracy, attention to detail, and ability to handle multiple deadlines
Confidentiality, discretion, and sound judgment
Clear written and verbal communication
Ability to work independently and collaboratively, with proactive follow-through and appropriate escalation
Superior proficiency with Microsoft Office and generative AI tools

Responsibilities

Maintain the group structure chart, FEI entity details, and corporate records in the entity management system
Maintain the Corporate Secretary content on the Ferguson website, including Board leadership, governance documents, and Annual Meeting pages
Support maintenance of and adherence to key governance documents, including the Certificate of Incorporation and Bylaws, Corporate Governance Guidelines, Matters Reserved Policy, Committee Charters, Share Ownership Guidelines, and Insider Trading Policy
Support the corporate calendar in coordination with the Chief of Staff to the CEO/CFO
Maintain standard operating procedures for Board, Committee, and governance processes
Help to administer, organize and prepare Board, Committee and library packs in the Board portal in the Board portal
Prepare draft resolutions for minutes and maintain the resolutions library
Maintain the Board’s Conflict of Interests register
Help prepare and organize meeting materials
Help maintain Board and Committee calendars
Respond to routine director inquiries
Support the transfer agent and Investor Relations on shareholder inquiries and escheatment
Serve as point of contact for DTC/security position report requests
Support delivery of the Annual Meeting of Stockholders with the transfer agent, meeting provider, Inspector of Elections, Investor Relations, and the Legal-Corporate team
Maintain the Covered Senior Persons list and administer the pre-clearance process
Coordinate account restrictions with the Company’s share plan provider and transfer agent
Track director and executive officer share ownership and perform Share Ownership Guidelines compliance calculations
Prepare the monthly share registration SOX control, maintain shares-in-issue records (including share repurchases and treasury share movements), and complete corporate secretarial audit requests