Senior Coordinator for Advancement Services - University Advancement

Washington University in St Louis • Clayton, MO

2d • Onsite

About The Position

The Senior Coordinator for Advancement Services provides high-level support for the Associate Vice Chancellor (AVC) for Advancement Services and the Advancement Services team. The Senior Coordinator role is highly visible and must be customer-service oriented and display maturity and professionalism at all times. The position will require communication with internal and external constituents including university leadership, donors, vendors, and colleagues/peers. The Senior Coordinator oversees reporting and administrative support, interview scheduling, project management, creating, updating, and distributing multiple monthly, quarterly and annual reports, and travel management. The Senior Coordinator plays a critical role in supporting Advancement Services teams and provides necessary and timely information for effective decision-making by the Associate Vice Chancellor.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)

Nice To Haves

• Experience working in a complex organization.
• Experience with higher education or a not-for-profit environment.
• Desire and ambition to work in an organization that is evolving at an accelerated pace.

Responsibilities

• Serve as coordinator for the Advancement Services team including managing several complex projects.
• Manage outreach to advancement and university staff regarding gift and records management transactions.
• Work closely with senior leadership administrative assistants to ensure project deadlines are met and responses are well-coordinated and well-executed.
• Work closely with Executive/Senior Directors on the Advancements Services team including Business Intelligence, Gift Operations and Records Management, and Prospect Development teams on department-wide projects and team-building activities.
• Serve as a resource for AVC in managing special projects, which may include preparing, editing, and proofreading documents, reports, and presentations.
• In collaboration with Records Management, responsible for weekly gift receipting process.
• Other duties as assigned to support goals of Advancement Services including support in Central Files, Gift Operations and Records Management, and Annual Tax Letters.
• Provide high-level support to the Associate Vice Chancellor for Advancement Services including calendar management, budget, and expense reimbursement.
• Serve as the vital communication link to and from the office on behalf of the AVC.
• Discern and prioritize needs/request and communicate status appropriately.
• Create and maintain multiple reports for the AVC and Advancement Services functional areas. Reporting may involve data requests, formatting raw data, compiling, and storing data in an accessible drive for all parties. This includes monthly, quarterly, annual, and ad hoc reports as needed utilizing Advancement CRM and/or in collaboration with the Business Intelligence team.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior