Senior Coordinator, Community Development & Engagement

Visit Seattle•Seattle, WA

4d•Onsite

About The Position

Visit Seattle is seeking a Senior Coordinator, Community Development & Engagement to provide high-level administrative, organizational, and project support to the Chief Engagement Officer and the Vice President, Destination Development. This role serves as a central coordination point for division leadership, managing complex scheduling, administrative tasks, project coordination, interdepartmental communication, presentation preparation, and supporting overall operational efficiency within the Community Development & Engagement division. Success requires excellent judgment, professionalism, discretion, polished communication skills, and the ability to manage diverse priorities in a fast-paced environment.

Requirements

5-7 years of progressive administrative or project coordination experience, preferably supporting executives or senior leaders.
Professional presence, strong service orientation, and sound judgement when interacting with senior leaders, partners and stakeholders.
High adaptability, flexibility, and ability to shift priorities quickly.
Strong internal and external customer service skills with polished communication and interpersonal finesse.
Demonstrate ability to work independently, identify needs proactively, manage competing priorities, follow through with minimal supervision, and build credibility across teams.
Strong documentation and follow up skills, with the ability to track action items and ensure completion.
Experience managing high-volume scheduling and meeting logistics in a fast-paced environment.
Exceptional verbal and written communication skills.
Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Must be able to speak, read, write, and understand English.

Nice To Haves

Hospitality, tourism, or nonprofit industry experience preferred.

Responsibilities

Manage complex calendars, schedules, travel planning, expenses and meeting logistics for the Chief Engagement Officer and Vice President, Destination Development.
Prepare and compile meeting materials, including agendas, minutes, presentations, and reports, and ensure efficient coordination of internal and external commitments.
Manage content deadlines, pre-planning checkpoints, and alignment for board meetings, internal reviews, partner updates, and related timelines.
Coordinate scope of work reporting processes and serve as a project lead or coordinator with relevant partners as needed.
Compile, organize, and distribute internal communications and updates across the division.
Maintain and update departmental PowerPoint content and shared presentation assets used across multiple teams.
Serve as a liaison across membership, tourism development, visitor services, communications, and other Community Development and Engagement leaders to support collaboration and ensure strong cross-functional coordination.
Maintain strict confidentiality regarding organizational matters, personnel issues, and sensitive information.
Prepare presentations - including boards, committees, industry partners, corporate stakeholders, and public facing events, while maintaining supporting content libraries and ensuring brand and message consistency.
Manage community event presence and divisional participation, support relationships with national and local industry partners.
Support special projects, process improvements, and operational enhancements that improve communication and efficiency across the Community Development and Engagement teams.
Contribute to a positive, productive, safe, respectful, professional work environment and culture.