Senior Coordinator, Accommodations
About The Position
The Accommodation Coordinator coordinates the accommodation aspects of the Los Angeles 2028 Olympic and Paralympic Games. The role liaises with hoteliers to coordinate contracting and inventory management and serves as the first point of contact for the Games-time Los Angeles 2028 Olympic/Paralympic Accommodation team. The coordinator interacts with various Functional Areas and liaises with On Location sales teams in multiple offices regarding client needs for the Olympics and Paralympics. The role involves handling multiple tasks and projects, anticipating event needs, determining work priorities, and meeting deadlines with minimal supervision. It also requires adaptability in work and travel schedules, including availability to travel for work during holidays.
Requirements
- Bachelor's degree in Hospitality or a related field, or equivalent experience.
- At least 2 years of experience in the events, travel, and/or hospitality industry.
- Experience handling group allotments, rooming lists, and group billing.
- Fluency in English.
Nice To Haves
- Exceptional interpersonal skills, a collaborative style, and the ability to communicate effectively at all levels with strong oral, written, and presentation skills.
- A continual drive for self-development and finding better ways to accomplish personal and professional goals.
- Experience in sports and/or event operations.
- Travel and hospitality experience.
Responsibilities
- Audit systems daily.
- Review sales proposal status daily.
- Input bookings in the ACM system.
- Check competitor and online travel agency (OTA) rates weekly.
- Manage contracts, including organizing and calendaring payments, attrition, cancellation, and cutoff dates.
- Take meeting notes and share tasks arising from meetings.
- Coordinate site visit requests.
- Collect and submit invoices.
- Track payments to ensure hotels are paid on time.
- Connect with WFO regarding ad hoc group rooming lists, payments, and related matters.
- Set up and maintain hotel materials and spreadsheets, including amenities, meeting space, menus, and pictures.
- Use various systems to record, process, and manage hotel inventories and reservations.
- Handle multiple tasks and projects, anticipate event needs, prioritize work, and meet deadlines with minimal supervision.
Benefits
- Health care
- Retirement
- Vacation and other paid time off
- Short- and long-term incentives, as applicable
- Growth and developmental opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
