Senior Contract Manager

Stony Brook University•Stony Brook, NY

10d

About The Position

The Senior Contract Manager manages a wide variety of maintenance and service contracts supporting the Facilities department. The position leads the development, solicitation, negotiation, award, and administration of more than 100 department contracts and guides Directors and Project Managers throughout the contract lifecycle. It supervises the Contracts Team, ensures timely delivery of contract specifications and procurement documents, and coordinates resources to support projects efficiently and cost-effectively. The role calls for strong communication, writing, financial analysis, specification-writing, negotiation, and organizational skills, along with the ability to collaborate with facilities management, procurement, finance, and other university stakeholders. The Senior Contract Manager supports contracts for Campus Operations and Maintenance, including facilities maintenance, elevator, HVAC, utilities, and custodial services. The position develops specifications, manages contract reviews and renewals, monitors performance, provides status reports, maintains contract records, and works with relevant departments to resolve contract issues. It also develops contract-management processes, training, policies, and procedures; supervises and develops staff; and leads area-wide and departmental goal-setting processes. This is a full-time, FLSA-exempt appointment. It is designated as an essential position and may require reporting to or remaining at work during emergencies or limited campus operations. The position is not eligible for FLSA overtime. Candidates must submit a resume/CV and cover letter with the online application. The university is unable to sponsor work visas for this position. The position is eligible for $4,150 in annual UUP location pay, paid biweekly, in addition to base salary. The job posting does not provide a starting salary amount or range.

Requirements

Bachelor’s degree or foreign equivalent (or higher).
Four years of directly related full-time professional experience in facilities management, including contract administration, specification development, writing, review, and implementation.
Knowledge of OSHA and New York State Fire Codes.
Supervisory experience.
Experience using basic computer applications, including Microsoft Office Suite (Excel and/or Google Workspace).
Strong communication, writing, financial analysis, specification-writing, negotiation, organizational, and interpersonal skills.
Ability to collaborate with diverse teams and university stakeholders.

Nice To Haves

Advanced degree or foreign equivalent (or higher).
Project management experience.
Experience developing and writing policies and procedures.
Experience with budget preparation and management.
Experience leading department- or division-level initiatives.
Knowledge of New York State Procurement guidelines.

Responsibilities

Advise, direct, support, and develop contracts for Campus Operations and Maintenance, including facilities maintenance, elevator, HVAC, utilities, and custodial services.
Develop specifications for services under University Memoranda of Understanding with outside or relational agencies, such as DEC and the Auxiliary Services Association.
Provide contract management within the Associate Vice President for Campus Operations area.
Manage annual contract reviews, renewals, and development, including updating existing specifications and preparing specifications for new service contracts.
Ensure projects have necessary materials, equipment, personnel, and funding.
Serve as liaison among Managers and Directors, Procurement, and contracting parties.
Provide contract status reports to leadership.
Manage electronic and paper files and ensure current documents and resources are available.
Oversee contract performance reviews and submit required rating sheets to Procurement.
Work with Directors, Managers, Procurement, Contract Officers, and Accounts Payable to resolve contract performance issues.
Develop and manage a monthly contract review process with department managers.
Develop and implement contract-management processes, training, policies, and procedures; guide and train managers and directors on contract requirements and responsibilities.
Work with the INFOR Coordinator to develop and manage contract project work orders and track activity in the work order system.
Promote staff growth and development through communication, training activities, and workshops; assess training needs and develop programs.
Supervise the Assistant Contract Manager and contract team, including assigning and reviewing work, providing guidance and direction, evaluating performance, and addressing employee concerns.
Collaborate with staff and department leadership on facility needs, safety issues, and renovation or special projects.
Lead area-wide and departmental goal-setting processes.
Create and implement residential policies and procedures.
Maintain accessible, transparent, and collaborative relationships with Campus Operations and Maintenance, Procurement, and VP Administration.
Perform other duties or projects as assigned, consistent with rank and departmental mission.