Senior Contract Manager

City of New York•New York, NY

1d•$115,000 - $120,000

About The Position

The Campaign Finance Board (CFB) is seeking a senior procurement professional for its Procurement & Contract Management unit within the Operations and Finance division. Reporting to the Director, Contract Management, this role is embedded with supported divisions and develops a strong understanding of their work, priorities, and operational needs. The position primarily manages technology solicitations and contracts in support of CFB’s modernization efforts, while also handling professional services, operational, and administrative procurements. The selected candidate is expected to operate independently, lead complex solicitations, and advise divisions on procurement and contract management. The role manages contracts throughout their lifecycle, from scope development and solicitation through vendor selection, negotiation, execution, performance monitoring, payment, and closeout, while ensuring compliance with applicable rules, directives, and agency policies.

Requirements

At least three years of city government contract management experience.
Knowledge of NYC Procurement Policy Board Rules, Comptroller Directives, and applicable federal, state, and local laws.
Knowledge of city procurement systems, including FMS, PASSPort, and DCAS OCP platforms.
Knowledge of the City’s MWBE programs and standing operating procedures or best practices for contract management.
Familiarity with technology procurement frameworks, IT goods and services contracts, SaaS and software licensing agreements, and NYC OTI/DOITT procurement coordination requirements.
Proficiency in FMS 3 procurement and budget inquiries.
Ability to navigate PASSPort and research contracts and budgets.
Intermediate to advanced Microsoft Excel skills, including creating tracking spreadsheets and combining reports into pivot tables or other reporting formats.
Experience managing complex contract processes and lifecycles, maintaining thorough documentation, and incorporating feedback from multiple stakeholders in a collaborative, fast-paced environment.
Excellent verbal and written communication skills, including the ability to explain complex information to different audiences through varied communication channels.
Ability to draft, review, and refine procurement solicitations, including RFPs, RFQs, and scopes of work, with a focus on technology goods and services.
Ability to analyze contract spend data, develop burn-rate projections, and prepare budget forecasting matrices.
Strong attention to detail in contract review, scope editing, spreadsheet management, and tracking.
Ability to independently manage contracts and meet project deadlines.
Strong organizational and operational skills, including planning and executing recurring tasks with little to no oversight.
Ability to anticipate problems and propose solutions or alternatives to support program operations.
Ability to engage with technical stakeholders and translate technology requirements, system specifications, and engineering concepts into clear procurement language.
Collaborative team player with a positive attitude and respectful approach.

Nice To Haves

Experience working with contracts valued at more than $1 million.
Proficiency in SQL or Power BI for contract data analysis and reporting.
Familiarity with NYC OTI guidance or agency IT procurement processes.
Experience procuring professional services or development resources for technology modernization, re-platforming, or stack migration.
Comfort working on technology staffing or professional services contracts, including staff augmentation, technical consulting, and hybrid engagement arrangements.

Responsibilities

Lead procurement actions for CFB divisions and external partners, including sole-source procurements, MOUs, small purchase solicitations, and large competitive bids.
Prepare, review, and process purchase requisitions and procurement documents, including contracts, award recommendations, amendments, extensions, renewals, and selection reports for technology and non-technology goods and services.
Evaluate technology vendor proposals, including pricing structures, SaaS licensing terms, software maintenance agreements, and technical specifications, in coordination with program divisions.
Partner with the Strategy, Products and Innovation division, its Technology department and Products team, program staff, and operational divisions to develop and refine scopes of work and measurable performance expectations.
Lead preparation of technology-related RFPs and RFQs, ensuring scopes accurately reflect technical requirements and agency operational needs.
Drive procurement activities for the agency’s technology modernization initiative, including software development services, technical consulting, and platform migration support.
Oversee the full lifecycle of technology and non-technology contracts, including scope development, vendor selection, negotiations, execution, budget summaries, performance monitoring, payment processing, and closeout.
Manage professional services, operational, and administrative procurements for CFB divisions in compliance with applicable requirements.
Conduct market research on publications, samples, pricing trends, and trade practices to inform scopes and procurement decisions.
Work with divisions to establish contract burn rates and spend matrices for planning and forecasting.
Use FMS and PASSPort to process procurement actions, conduct budget and contract inquiries, and maintain accurate procurement records.
Prepare and submit mandated contract performance reports to the ACCO’s Office.
Ensure vendors comply with local, state, and federal requirements for audit and other reporting.
Identify and escalate issues affecting procurement processes or timely contract registration.
Advise CFB divisions on contract disputes, missing deliverables, and payment delays, and help drive timely, compliant resolution.
Provide procurement guidance and customer service to program divisions, including attending division meetings to advise on current and upcoming procurements.
Develop and maintain a procurement tracker showing current and expiring procurements, contract status, timelines, and budget information.
Coordinate and respond to contract inquiries from OMB, the Comptroller’s Office, the ACCO’s Office, and other oversight entities.
Manage the creation and monitoring of the LL63 MOCS Annual Plan report to support timely contract registrations and Local Law reporting compliance.
Monitor and report MWBE utilization goals across active contracts, coordinating with the agency’s M/WBE Officer.
Assist with other related projects as needed.