Senior Contract Manager

City of New York•New York City, NY

About The Position

The Senior Contract Manager works in the Campaign Finance Board’s Operations and Finance division, within Procurement & Contract Management (PCM), which manages procurement and contract lifecycles for goods and services and supports the agency’s operational mission. Reporting to the Director, Contract Management, the selected candidate is embedded with the divisions they support and develops an understanding of their work, priorities, and operational needs. This senior-level role focuses primarily on technology-related solicitations and contracts in support of the agency’s modernization efforts, while also managing professional services, operational, and administrative procurements. The position requires independent management of complex procurements and contracts, including solicitation, vendor selection, negotiation, execution, performance monitoring, payment processing, and closeout. The manager advises program divisions and ensures procurement actions comply with applicable laws, rules, directives, and agency policies.

Requirements

At least three years of city government contract management experience.
Knowledge of NYC Procurement Policy Board Rules, Comptroller Directives, and applicable federal, state, and local laws.
Knowledge of city procurement systems, including FMS, PASSPort, and DCAS OCP platforms.
Knowledge of the City’s MWBE programs and contract management procedures and best practices.
Familiarity with technology procurement frameworks, IT goods and services contracts, SaaS and software licensing agreements, and NYC OTI/DOITT procurement coordination requirements.
Proficiency conducting FMS 3 procurement and budget inquiries.
Ability to navigate PASSPort and research contracts and budgets.
Intermediate to advanced Microsoft Excel skills, including building tracking spreadsheets and combining reports into pivot tables or other reporting formats.
Proficiency managing complex contract processes and lifecycles, maintaining documentation, and incorporating stakeholder feedback in a collaborative, fast-paced environment.
Excellent verbal and written communication skills, including the ability to convey complex information to different audiences and through varied communication channels.
Ability to draft, review, and refine procurement solicitations, including RFPs, RFQs, and scopes of work, particularly for technology goods and services.
Ability to analyze contract spending, develop burn-rate projections, and produce budget forecasting matrices.
Strong attention to detail when reviewing contracts, editing scopes of work, and managing spreadsheets and trackers.
Ability to independently oversee contracts and meet project deadlines.
Strong organizational and operational skills, including planning and executing recurring tasks with little to no oversight.
Ability to anticipate problems and offer solutions or alternative approaches to support program operations.
Ability to engage with technical stakeholders and translate technology requirements, system specifications, and engineering concepts into clear procurement language.
Collaborative team player with a positive attitude and respectful approach.

Nice To Haves

Experience with contracts valued at more than $1 million.
Proficiency in SQL or Power BI for contract data analysis and reporting.
Familiarity with NYC OTI guidance or agency IT procurement processes.
Experience procuring professional services or development resources for technology modernization, re-platforming, or stack migration.
Comfort working with technology staffing or professional services contracts, including staff augmentation, technical consulting, and hybrid engagement arrangements.

Responsibilities

Lead procurement actions for CFB divisions and external partners, including sole-source procurements, MOUs, small purchase solicitations, and large competitive bids.
Prepare, review, and process purchase requisitions and procurement documents, including contracts, award recommendations, amendments, extensions, renewals, and selection reports, ensuring accuracy and alignment with program needs, budgets, and specifications.
Evaluate technology vendor proposals, including pricing structures, SaaS licensing terms, software maintenance agreements, and technical specifications, in coordination with program divisions.
Partner with the Strategy, Products and Innovation division, its Technology department and Products team, program staff, and operational divisions to develop and refine scopes of work for technology and non-technology contracts.
Lead preparation of technology-related RFPs and RFQs, ensuring scopes reflect technical requirements and agency operational needs.
Drive procurements supporting the agency’s technology modernization initiative, including software development services, technical consulting, and platform migration support.
Oversee full lifecycle management of technology and non-technology contracts, including scope development, vendor selection, negotiations, execution, budget summaries, performance monitoring, payment processing, and closeout.
Manage professional services, operational, and administrative procurements for CFB divisions in compliance with applicable rules, directives, and policies.
Conduct market research using publications, samples, pricing trends, and trade practices to inform scopes and procurement decisions.
Work with divisions to establish contract burn rates and spend matrices for planning and forecasting.
Use FMS and PASSPort to process procurement actions, conduct budget and contract inquiries, and maintain accurate procurement records.
Prepare and submit mandated contract performance reports to the ACCO’s Office.
Ensure vendors comply with local, state, and federal regulatory requirements for audit and other reporting.
Identify and escalate issues that may impede procurement processes or timely contract registration.
Advise CFB divisions on contract disputes, missing deliverables, and payment delays and help resolve them in a timely, compliant manner.
Provide procurement guidance and customer service to program divisions and attend division meetings to advise on active and upcoming procurements.
Develop and maintain a procurement tracker showing current and expiring procurements, status, timelines, and budget information.
Coordinate and respond to contract inquiries from OMB, the Comptroller’s Office, the ACCO’s Office, and other oversight entities.
Manage creation and monitoring of the LL63 MOCS Annual Plan report to support timely registrations and Local Law compliance.
Monitor and report MWBE utilization goals across active contracts, coordinating with the agency’s M/WBE Officer.
Assist with other related projects as needed.