Senior Contract Analyst

City of New York • New York City, NY

2d

About The Position

The DOT Agency Chief Contracting Officer’s Office (ACCO) is hiring an Administrative Manager NM 1, with the office title of Contract Analyst, to perform analytical and administrative work on DOT procurements submitted by divisions. The position ensures efficiency and compliance with Chapter 13 of the City Charter, the Procurement Policy Board (PPB), the Minority and Women-Owned Business Enterprises (M/WBE) Development Program, and other federal, state, and city mandates.

The role involves reviewing, preparing, and analyzing procurement and contract documents for projects including design and infrastructure, open streets, Bridges and Traffic, and other priority projects that improve street safety and support the community. Procurement methods include Competitive Sealed Bids, Competitive Sealed Proposals, intergovernmental procurements, and subscriptions. The analyst uses PASSPort and FMS systems and assists ACCO management with procurement planning, vendor evaluation, award recommendations, contract registration, and project goals and schedules. The position also includes research, data monitoring, weekly status reporting, and coordination of meetings with agency staff and vendors.

Candidates must be serving permanently in the title of Administrative Manager or be reachable on the Administrative Manager civil service list. The position is associated with ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C.

Requirements

• Must be serving permanently in the title of Administrative Manager or be reachable on the Administrative Manager civil service list.
• One qualifying education and experience pathway is a bachelor's degree from an accredited college and four years of satisfactory, full-time, progressively responsible clerical/administrative experience involving independent decision-making concerning program management or planning, resource allocation, and scheduling and assignment of work; 18 months must be in an administrative, managerial, executive, or supervisory capacity.
• A second qualifying pathway is an associate degree or 60 semester credits from an accredited college and five years of the specified progressively responsible experience; 18 months must be in an administrative, managerial, executive, or supervisory capacity.
• A third qualifying pathway is a four-year high school diploma or equivalent and six years of the specified progressively responsible experience; 18 months must be in an administrative, managerial, executive, or supervisory capacity.
• The required supervisory experience must involve supervising staff performing clerical/administrative work of more than moderate difficulty.
• Education and/or experience equivalent to the listed pathways may qualify, but all candidates must possess the required 18 months of administrative, managerial, executive, or supervisory experience.
• Education above the high school level may substitute for general clerical/administrative experience, but not the required administrative, managerial, executive, or supervisory experience, at 30 semester credits for six months of experience, up to a maximum of 3½ years.
• Experience in procurement and administration, and planning and budgeting procurements and contracts related to major programs and initiatives, is described as part of the ideal candidate profile.
• Experience working in a fast-paced, large, complex agency is described as part of the ideal candidate profile.

Responsibilities

• Review, prepare, and analyze documents related to procurement methods including Competitive Sealed Bids, Competitive Sealed Proposals, intergovernmental procurements, subscriptions, and other methods.
• Review and prepare contract documents for design and infrastructure, open streets, Bridges and Traffic, and other priority projects.
• Use PASSPort and FMS systems to review and prepare documents.
• Assist ACCO management in defining and evaluating scope, selecting and evaluating vendors, and planning and managing procurements and related activities.
• Assist in making final recommendations for contract awards and registration.
• Assist in setting project goals and schedules.
• Conduct complex research, monitor data accuracy, and update weekly procurement status reports.
• Plan and coordinate meetings with agency staff and/or vendors.
• Perform other equivalent functions as required by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager