Senior Contract Analyst

City of New York • New York, NY

4d • $86,843 - $133,000

About The Position

The DOT Agency Chief Contracting Officer’s Office (ACCO) is hiring an Administrative Manager NM 1, with the office title Contract Analyst, to perform analytical and administrative work on DOT procurements submitted by its divisions. The role supports efficient, compliant procurement in accordance with Chapter 13 of the City Charter, the Procurement Policy Board (PPB), the Minority and Women-Owned Business Enterprises (M/WBE) Development Program, and other federal, state, and city requirements.

The position involves reviewing, preparing, and analyzing procurement and contract documents for multiple procurement methods and projects, including design and infrastructure, open streets, Bridges and Traffic, and other priority projects. The analyst uses PASSPort and FMS and assists ACCO management with procurement scope, vendor selection and evaluation, procurement planning and management, contract award and registration recommendations, and project goals and schedules. The role also includes complex research, data accuracy monitoring, weekly procurement status reporting, and coordinating meetings with agency staff and vendors.

Candidates must be serving permanently in the title of Administrative Manager or be reachable on the Administrative Manager civil service list. The listed qualification pathways require progressively responsible clerical or administrative experience, including at least 18 months of qualifying administrative, managerial, executive, or supervisory experience. The specific education and experience combination may vary by pathway.

Requirements

• Must be serving permanently in the title of Administrative Manager or be reachable on the Administrative Manager civil service list.
• One qualifying pathway is a bachelor's degree from an accredited college and four years of satisfactory, full-time, progressively responsible clerical/administrative experience involving independent decision-making concerning program management or planning, resource allocation, and scheduling and assignment of work; at least 18 months must be in an administrative, managerial, executive, or supervisory capacity supervising staff performing clerical/administrative work of more than moderate difficulty.
• Another qualifying pathway is an associate degree or 60 semester credits from an accredited college and five years of the described progressively responsible experience, including at least 18 months of qualifying administrative, managerial, executive, or supervisory experience.
• Another qualifying pathway is a four-year high school diploma or equivalent and six years of the described progressively responsible experience, including at least 18 months of qualifying administrative, managerial, executive, or supervisory experience.
• Education and/or experience equivalent to the listed pathways may qualify, but all candidates must have the required 18 months of administrative, managerial, executive, or supervisory experience. Education above high school may substitute for general clerical/administrative experience at 30 semester credits for six months of experience, up to a maximum of 3½ years.
• The ideal candidate has experience working in a fast-paced, large, complex agency and experience in procurement and administration, including procurement and contract planning and budgeting related to major programs and initiatives.

Responsibilities

• Review, prepare, and analyze procurement and contract documents for competitive sealed bids, competitive sealed proposals, intergovernmental procurements, subscriptions, and other procurement methods.
• Support procurements and contracts for design and infrastructure, open streets, Bridges and Traffic, and other priority projects.
• Use PASSPort and FMS to review and prepare documents.
• Assist ACCO management in defining and evaluating scope, selecting and evaluating vendors, and planning and managing procurements and related activities.
• Assist with final recommendations for contract awards and registration.
• Assist in setting project goals and schedules.
• Conduct complex research, monitor data accuracy, and update weekly procurement status reports.
• Plan and coordinate meetings with agency staff and/or vendors.
• Perform other equivalent functions as required by management.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager