Senior CAM- Onsite

VESTA PROPERTY SERVICES INC•Fernandina Beach, FL

7d•$60,000 - $80,000•Onsite

About The Position

The Senior Community Association Manager provides management, direction, and leadership to ensure assigned properties are maintained and operated in accordance with Vesta Management and the management agreement between the governing Board of Directors and Vesta Property Services. The role works closely with associations, Boards of Directors, and/or developers to manage community operations and resolve issues between communities and internal support staff. The manager complies with applicable Florida laws and statutes and conducts regular inspections related to maintenance, repairs, violations, and enforcement. The position requires strong management, customer service, and supervisory skills to support the care and maintenance of assigned communities. The manager oversees association financial and administrative processes, vendor and employee performance, board communications and meetings, maintenance systems, rule enforcement, insurance claims, and resident inquiries. Daily travel is expected. The position is primarily sedentary and operates in a clerical office setting, with routine use of standard office equipment and the ability to lift up to 15 pounds.

Requirements

At least 8 years of experience.
LCAM designation.
Daily travel is expected.
Ability to lift up to 15 pounds.
Ability to read and interpret relevant documents, communicate clearly, solve practical problems, and work with a variety of people.

Nice To Haves

Bachelor’s degree (a plus but not required).

Responsibilities

Monitor collections related to association assessments.
Approve invoices outside regularly budgeted items and submit them for payment; ensure correct coding for financial statements.
Work with the Board to prepare the annual budget, monitor adherence, and distribute the budget as required by governing documents and statutes.
Understand financial reports, including general ledgers, variance reports, accounts payable, income statements, and balance sheets.
Write routine reports and correspondence; communicate and present ideas to owners, tenants, the public, Board members, staff, contractors, and service providers.
Monitor vendor performance and coordinate proposals with the Board to ensure appropriate pricing and service levels; obtain and file vendor business licenses and insurance.
Prepare and post Board agendas and Board packages, attend Board meetings, and record and transcribe Board and annual meeting minutes as applicable.
Respond to requests from title, mortgage, and real estate companies and to owner and resident inquiries.
Assist the Maintenance Supervisor with work-order review and expediting as appropriate.
Conduct monthly inspections of buildings, facilities, and grounds to assess vendor performance and identify violations; include inspection reports in monthly management reports to the Board.
Read and interpret safety, operational, and procedural materials, Florida statutes affecting COAs and HOAs, and governing documents, bylaws, rules, and regulations.
Serve as liaison among the association, Board, legal counsel, and community association members.
Document, submit, and coordinate insurance claims; ensure contractor compliance with contract terms for deposits, progress payments, retention, and final payments.
Supervise outside vendors and/or site employees as necessary and manage assigned association employees and vendors, including their performance of association management services.
Compile information for annual and budget meeting mailings and administer association rules and regulations.
Provide fixes, potential solutions, suggestions, and recommendations for Board consideration using available resources.
Understand requirements for different types of meetings and elections; prepare and submit management reports to the Board.
Identify and record violations of association restrictions, rules, and regulations; implement enforcement policies, including rules and architectural controls, as directed by the association.
Develop, establish, and implement systems and controls to ensure maintenance needs are documented and completed.
Multi-task, adapt to change, and solve practical problems involving a variety of concrete variables.