Senior Administrator

AstraZeneca • Gaithersburg, MD

9d • Hybrid

About The Position

AstraZeneca is seeking a Personal Assistant to join its Early CVRM (Cardiovascular, Renal & Metabolism) Administration Team in Gaithersburg. The role provides high-quality administrative support to Senior Managers, enabling scientific leaders to focus on research and the development of therapies for cardiovascular, renal, and metabolic diseases. It offers the opportunity to support a global biopharmaceutical R&D organization and contribute to its work advancing science and patient care.

Early CVRM focuses on understanding cardiovascular, renal, and metabolic diseases through science and innovation, with the aim of discovering breakthrough science and translating it into therapies for obesity, diabetes, cardiovascular, kidney, and liver diseases. The organization describes its environment as collaborative, inclusive, and inspiring.

The position involves executive support, complex diary and calendar management, coordination of global meetings and events, international travel arrangements, small-project support, team information and onboarding assistance, and maintenance of internal systems and communications. The role also requires discretion when handling sensitive and confidential information.

The role is based in Gaithersburg. AstraZeneca states that employees work in person an average of at least three days per week, while maintaining flexibility for individual needs. The posting date is October 20, 2026, and the closing date is November 9, 2026.

Requirements

• High school diploma required.
• Proven experience as a dedicated Personal Assistant supporting Senior Managers.
• Strong proficiency in Microsoft Outlook and scheduling meetings across multiple time zones.
• Demonstrated experience navigating large global organizations and managing complex diaries.
• Excellent interpersonal and communication skills in English, with a collaborative approach and the ability to engage diverse audiences.
• Proven ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Prior experience in the biopharmaceutical R&D sector.
• Hands-on experience using AI tools to streamline workflows, organize information, and boost productivity.
• Experience supporting cross-functional or scientific leadership teams.
• Confidence using a broad range of technology, IT systems, and AI-enabled tools to enhance efficiency.

Responsibilities

• Provide timely, high-quality administrative support to Senior Managers within the Early CVRM organization.
• Manage complex calendars and schedule meetings across multiple time zones using Outlook.
• Plan and coordinate complex global meetings, workshops, and events from concept through execution.
• Book and manage complex international business travel, including itineraries, logistics, and expense reporting.
• Support small-scale projects from planning through delivery, ensuring milestones and deadlines are met.
• Act as a source of information and support for the wider team, including onboarding new starters.
• Maintain and regularly update internal systems, distribution lists, and communication channels.
• Handle sensitive and confidential information with the highest level of discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED