Senior Administrator

AstraZeneca • Gaithersburg, MD

7d • Hybrid

About The Position

AstraZeneca is seeking a Personal Assistant to join its Early CVRM Administration Team in Gaithersburg. The role provides high-quality administrative support to Senior Managers in a global biopharmaceutical research and development organization, helping scientific leaders focus on advancing therapies for cardiovascular, renal, and metabolic diseases. It requires strong organizational skills, discretion, and a proactive approach.

Early CVRM works to advance understanding of cardiovascular, renal, and metabolic diseases through science and innovation, with the aim of discovering breakthrough science and translating it into therapies for obesity, diabetes, cardiovascular, kidney, and liver diseases. The role is based in an environment where working in person supports connection and collaboration; employees are in the office an average of at least three days per week, with flexibility for individual needs.

Requirements

• High school diploma.
• Proven experience as a dedicated Personal Assistant supporting Senior Managers.
• Strong proficiency in Microsoft Outlook and scheduling meetings across multiple time zones.
• Experience navigating large global organizations and managing complex diaries.
• Excellent interpersonal and English communication skills, a collaborative approach, and the ability to engage diverse audiences.
• Ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Prior experience in the biopharmaceutical research and development sector.
• Hands-on experience using AI tools to streamline workflows, organize information, and improve productivity.
• Experience supporting cross-functional or scientific leadership teams.
• Confidence using a broad range of technology, IT systems, and AI-enabled tools to enhance efficiency.

Responsibilities

• Provide timely, high-quality administrative support to Senior Managers in Early CVRM.
• Manage complex calendars and schedule meetings across multiple time zones using Outlook.
• Plan and coordinate global meetings, workshops, and events from concept through execution.
• Book and manage complex international business travel, including itineraries, logistics, and expense reporting.
• Support small-scale projects from planning through delivery, ensuring milestones and deadlines are met.
• Provide information and support to the wider team, including onboarding new starters.
• Maintain and update internal systems, distribution lists, and communication channels.
• Handle sensitive and confidential information with discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED