Senior Administrative Support Division of Corporation Finance

Chenega Corporation • Washington, DC

3d • Onsite

About The Position

The Administrative Support III Senior shall provide executive-level administrative support to the Division Director of the U.S. Securities and Exchange Commission Division of Corporation Finance.

Requirements

• Minimum six (6) years of administrative experience within the last ten (10) years performing advanced administrative functions in a fast-paced environment, supporting multiple stakeholders, competing priorities, and time-sensitive deliverables.
• Ability to provide a favorable credit history
• Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint, and Teams, with the ability to prepare correspondence, reports, presentations, and other administrative materials.
• Experience using federal travel and timekeeping systems, such as ConcurGov, E2 Solutions, webTA, or other agency-approved platforms, to process travel authorizations, vouchers, and time and attendance records.
• Experience coordinating official travel, including preparing authorizations, itineraries, and vouchers, and ensuring compliance with applicable travel policies and procedures.
• Experience providing high-level administrative support to senior leadership in a fast-paced, high-visibility environment.
• Ability to manage complex executive calendars, prioritize competing demands, and resolve scheduling conflicts effectively.
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Experience preparing, reviewing, and coordinating executive correspondence, reports, briefing materials, and related documentation.
• Experience supporting time and attendance processes, ensuring accuracy, compliance, and timely submission.
• Excellent oral and written communication skills, with the ability to interact effectively with individuals at all levels of the organization.
• Ability to maintain a professional demeanor and build effective working relationships with senior executives, managers, staff, and external stakeholders.
• Possess strong organizational skills and exceptional attention to detail.
• Knowledge of administrative and office support policies, procedures, and practices, with the ability to develop, implement, and improve processes independently.
• Ability to research, analyze, and summarize information accurately to support informed decision-making.

Nice To Haves

• Bachelor’s Degree from an accredited college, university, school, or educational institution recognized by accrediting bodies or organizations approved by the US Department of Education.

Responsibilities

• Manages complex and frequently changing calendars for the Division Director.
• Independently prioritizes requests for meetings and engagements, resolves scheduling conflicts, anticipates competing demands, and ensures leadership is fully prepared for daily activities.
• Coordinates internal and external meetings with senior officials, stakeholders, and partner organizations.
• Ensures a smooth and secure visitor experience by scheduling pre-clearance of all visitors before their arrival.
• Serves as the primary point of contact for incoming and outgoing communications. Screens telephone calls, responds to emails, and mail.
• Determines appropriate routing and level of priority and prepares draft responses for leadership review.
• Handles highly sensitive, confidential, and privileged information with discretion and professionalism.
• Ensures correspondence aligns with organizational policy and leadership intent.
• Manages office supplies for the front office and printer rooms.
• Plans and coordinates all aspects of official travel for the Division Director. Prepares travel authorizations and vouchers; coordinates reservations; develops detailed itineraries; and ensures compliance with applicable travel regulations.
• Anticipates logistical requirements and resolves issues that arise before, during, or after travel.
• Assists with preparing briefing binders for the Division Director that include agendas, background materials, talking points, decision documents, and supporting documentation.
• Reviews materials for completeness and accuracy, ensuring leadership is fully informed and prepared in advance for meetings, events, and engagements.
• Creation and submission of Ethics forms for upcoming speaking engagements and outside meeting invites.
• Prints, copies, faces, scans, assembles, distributes, and files documents and maintain files.
• Reviews, edits, and processes incoming and outgoing correspondence, reports, and decision packages requiring concurrence or signature from the Director.
• Conducts quality control to ensure clarity and accuracy.
• Recommends courses of action and advises leadership on procedural or administrative implications.
• Provides timely administrative support for the Division Director’s time and attendance.
• Ensures accuracy, compliance with policy, timely submissions, and resolves any discrepancies.
• Works closely with key stakeholders to organize and deliver quarterly town halls and other large-scale meetings.
• Prepares agendas, coordinate logistics and technology requirements, prepare briefing materials, and record meeting minutes.
• Services as a key liaison between the Division Director and internal and external stakeholders.
• Facilitates communication across the agency, ensuring timely follow-up on leadership decisions and tasks, and coordinates visitor reception by greeting and escorting external guests between building security and the front office.
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Senior