Maintenance Division Administrative Support

Heritage and Company, Inc. MBE • Holly, MI

2h • Onsite

About The Position

Heritage and Company, Inc. is seeking a reliable and organized Maintenance Division Administrative Support professional to assist with the administrative operations of our Maintenance Division. This role is essential for ensuring smooth communication, accurate record-keeping, and efficient support to our customers, field teams and management.

Requirements

• Previous experience in administrative support, preferably in landscaping or maintenance industry.
• Strong organizational and multitasking abilities.
• Proficient with MS Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Detail-oriented with the ability to maintain accurate records.
• Ability to work independently and as part of a team.
• Positive attitude and reliability.

Nice To Haves

• Previous experience in Granum (Previously LMN) preferred but not required

Responsibilities

• Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management.
• Assisting with time tracking and job costing functions.
• Granum (Previously LMN) Invoicing of Maintenance Division jobs.
• Estimated vs Actual Daily Tracking on progress of jobs worked on that day.
• Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations.
• Maintain accurate and up-to-date records of maintenance activities and personnel.
• Coordinate communication between field crews, clients, and management.
• Support the preparation of reports and presentations as needed.

Benefits

• Access into Group Health Care Coverage Employee Paid for Employee and dependents.
• 72 Hours Accrued Sick/Personal Time
• Paid Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day
• Eligible for Company Profit Sharing
• Training and professional development
• Supportive team environment
• Competitive pay and benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed