Senior Administrative Support
Pantheon Data•Arlington, VA
•$75,000 - $105,000•Onsite
About The Position
This senior-level position is responsible for the seamless operation of high-profile meeting spaces, including the Business Center and seven specialized conference rooms. The role combines administrative management with hands-on technical support, ensuring that all USTDA training sessions, delegation events, and board meetings are professionally supported from a facility and audio-visual perspective.
Requirements
- At least 10 years of administrative management or relevant professional work experience.
- Proven experience in setting up complex board, training, or conference rooms.
- Experience creating and implementing organizational policies and procedures.
- Proficient in a variety of IT programs, databases, and computerized systems.
- Expertise in troubleshooting AV equipment such as microphones and monitors.
- Physical ability to move a large number of files and/or heavy file boxes.
- U.S. Citizenship with the ability to obtain and maintain a Secret Security clearance.
Nice To Haves
- Professional Records Management training or certification.
- Experience in administrative areas such as office management, HR support, or facilities management.
Responsibilities
- Lead the physical setup of furniture, refreshment stations, and audio-visual/teleconferencing equipment for approximately 50-60 events annually.
- Provide real-time technical support during events, resolving issues with microphone connectivity, monitor access, and presentation displays.
- Manage reservations and maintain the events calendar for the Business Center and the USTDA's conference rooms.
- Create and edit audio-visual content, including professional presentations and videos for government use.
- Conduct bi-weekly walkthroughs of conference spaces to check equipment function and stock levels; elevate critical IT or facility issues to the COR.
- Assist with records management tasks, ensuring that government documents and project reports are accurately tracked and stored.
- Evaluate the effectiveness of administrative programs and implement policy changes to improve business processes.
- Support the Office of Administration in areas such as building management, human resources, and security protocols.
Benefits
- Competitive salaries and benefits
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What This Job Offers
Job Type
Full-time
Career Level
Senior
