Senior Administrative Assistant - Finance

City of Fayetteville • Nc 28301, NC

1d • Onsite

About The Position

The City of Fayetteville is currently recruiting for a Senior Administrative Assistant in our Finance Department to oversee and coordinate all administrative and clerical functions of the Finance Department. This position will perform a wide variety of responsible, confidential, and complex technical and administrative duties for an assigned department, such as compiling technical information and preparing comprehensive reports, playing a key role in formulating and monitoring the department's budget, resolving highly complex or sensitive customer inquiries and concerns, and performing similar duties; to represent assigned department; and to act as a liaison with other City departments, staff, outside agencies and the general public.

Requirements

• Five years of increasingly responsible experience in office support work.
• Equivalent to completion of the twelfth grade supplemented by specialized secretarial or office management training.

Nice To Haves

• Commissioned by the State of North Carolina as a Notary Public.

Responsibilities

• Respond to inquiries from City staff, other agencies, and the public in general; determine nature of complaint, resolve complaint requiring interpretation of policies and procedures and research of background information, and/or refer as appropriate.
• Screen incoming mail for content and take appropriate action; review with supervisor as needed.
• Serve as project assistant to the department director; maintain the director or division head's calendar of activities; schedule appointments and resolve conflicts; coordinate all travel arrangements.
• Schedule, arrange, and coordinate department activities, meetings, conferences, and various events; coordinate activities with other City departments, the public and outside agencies.
• Plan, organize and prioritize administrative tasks relating to the assigned office; compose and edit a variety of documents including comprehensive reports, general correspondence, minutes of meetings and agendas; may take minutes at meetings or represent the expressed interests of the department director in their absence in meetings.
• Formulate administrative budget and review with the director or division head with justification in coordination with Budget Analyst; assist in the preparation of departmental budget and monitor expenditures; requisition supplies and materials as required.
• Operate a variety of office equipment including copiers, facsimile machines and computers; input and retrieve data and text; organize and maintain filing.
• Provide guidance and direction to clerical staff assigned to the various units of the department; may select, train, motivate, and evaluate departmental personnel, provide or coordinate staff training, work with employees to correct deficiencies, implement discipline procedures.
• Review, research and summarize a variety of fiscal, administrative and departmental information; process accounts receivables and payables.
• May administer payroll for the department; monitor leave balances.

Benefits

• Panel interview
• Skills testing including, but not limited to, Keyboarding, Intermediate Word, and Outlook
• Pre-employment drug screen
• Background check
• Driving history check

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED