Senior Administrative Support Specialist
Wiley|Wilson•Lynchburg, VA
•Hybrid
About The Position
We are seeking a dynamic and enthusiastic professional with a proactive mindset, ready to take on diverse responsibilities, to join our team in Lynchburg, VA. Highly skilled in effectively managing a broad spectrum of administrative and project support tasks, demonstrating a track record of working autonomously with minimal supervision. Possessing exceptional organizational abilities, adaptability, meticulous attention to detail, and a genuine passion for tackling the administrative complexities inherent in supporting Project Managers, Engineers/Architects, and other team members.
Requirements
- Bachelor's degree from an accredited four-year college.
- At least three years of experience in a professional office environment.
- Strong communication skills.
- Thorough knowledge of business English, spelling, and vocabulary.
- Proficiency in Microsoft Office.
- Ability to quickly learn new software and technology.
- Detail-oriented.
- Able to work independently.
- Capable of managing time effectively.
- Ability to lift up to 20 pounds.
- Team-oriented mindset.
- Strong sense of urgency.
- Willingness to learn and grow.
- Commitment to maintaining a positive office culture.
- Eligibility to work in the United States.
- Eligibility to obtain a DoD security clearance.
Nice To Haves
- administrative support
- project coordination
- document management
- client communication
- proposal preparation
- scheduling assistance
- team collaboration
- Microsoft Office proficiency
- architecture and engineering industry
Responsibilities
- Collaborate with Project Managers and Engineers/Architects to facilitate the coordination, editing, and assembly of project specifications and reports.
- Oversee the efficient management of printing, shipping, and delivery of project documents.
- Efficiently organize and arrange office meetings and plan engaging office activities.
- Oversee the inventory and management of office supplies.
- Serve as a primary point of contact for office visitors.
Benefits
- Competitive salary
- Employee ownership through ESOP program
- Multiple group health insurance options
- 401k with up to 6% matching contribution
- 24 days of paid time off (PTO)
- Five paid holidays per year
- Tuition reimbursement
- 80 hours of parental leave for the birth of a child or newly adopted child
- Hybrid work schedule
- Accommodations for individuals with disabilities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
