Senior Administrative Support Specialist

Odyssey Systems Consulting Group, Ltd.•Hanscom AFB, MA

6h•$85,000 - $95,000•Onsite

About The Position

Odyssey is hiring a Senior Administrative Support Specialist to provide administrative and operational support to the Command, Control, Communications, and Battle Management Division (C3BM) C3C Kessel Run (KR) Division Front Office Group. This is a full-time, onsite position at Hanscom AFB in Bedford, Massachusetts, with onsite work required five days per week. The role supports government leadership and acquisition program teams by coordinating office operations, organizational taskings, records, meetings, travel, and leadership communications.

Requirements

Must be a US citizen.
Must have and be able to maintain a Secret-level clearance.
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Experience utilizing the Defense Travel System (DTS).
SharePoint administration and document management skills.
Experience with calendar management and executive scheduling support.
Experience coordinating meetings and using virtual collaboration platforms, including Microsoft Teams.
Experience tracking action items, suspense dates, and workflows.
Experience preparing executive correspondence, reports, and briefing materials.
Experience with records management and file maintenance in accordance with DoD policies.
Experience with data collection, analysis, and administrative reporting.
Strong written and verbal communication skills.
Exceptional organizational and time management abilities.
Ability to manage multiple priorities and competing deadlines.
Professional demeanor when interacting with senior military and civilian leadership.
Strong attention to detail and accuracy.
Excellent customer service and stakeholder engagement skills.
Ability to work independently with minimal supervision.
Strong problem-solving and critical-thinking abilities.
Collaborative team player capable of working across diverse organizations.
Ability to handle sensitive and confidential information with discretion.
Adaptability in a fast-paced, mission-focused environment.
Proactive mindset with a continuous process-improvement approach.
Strong relationship-building and coordination skills.
Ability to anticipate leadership needs and respond effectively.
High level of professionalism, reliability, and accountability.

Nice To Haves

Bachelor's degree in a related field.
10 or more years of experience, including related experience in the DoD.
Experience supporting DoD acquisition or program management offices.
Knowledge of Air Force organizational structures and administrative processes.

Responsibilities

Provide administrative and operational support to government leadership and acquisition program teams.
Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
Track and monitor action items, taskings, suspense dates, and program deliverables.
Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
Maintain program files, records, and document repositories in accordance with organizational procedures.
Assist with workflow management, office operations, and process improvement initiatives.
Coordinate, analyze, distribute, and track organizational taskings and responses.
Support travel planning, coordination, and execution using the Defense Travel System (DTS).
Respond to routine inquiries, answer telephones, and provide administrative customer support.
Recommend improvements to administrative processes, office efficiency, and organizational effectiveness.