Senior Administrative Specialist

Dow Chemical•Freeport, NY

4d•Onsite

About The Position

Dow is hiring a Senior Administrative Specialist at its Freeport, Texas site to provide administrative and document management support. The role works with a high degree of independence, discretion, and judgment to manage priorities, coordinate business activities, maintain critical documents and records, and support effective information flow across the organization. It serves as a resource for administrative processes, document management, collaboration tools, and day-to-day business operations. The position balances traditional administrative responsibilities with document administration and information management. The successful candidate manages competing priorities with limited supervision and looks for practical process improvements. The role requires occasional work outside normal business hours when business needs dictate. The position is U.S.-based; applicants must be legally authorized to work in the United States, and visa sponsorship or support is unavailable. Relocation assistance is not available.

Requirements

High school diploma, GED, or equivalent.
At least 3 years of relevant administrative, document management, records management, or related experience.
Proficiency with Microsoft Office applications and collaboration tools, including Outlook, Excel, Word, PowerPoint, Teams, and SharePoint.
Willingness and ability to occasionally work outside normal business hours when business needs dictate.
Ability to work legally in the United States; visa sponsorship or support is not available.
Ability to manage calendars, meetings, visitors, business activities, and changing priorities.
Strong attention to detail in organizing, maintaining, revising, tracking, and controlling business documents and records.
Ability to manage multiple assignments, competing requests, deadlines, and follow-up activities independently and accountably.
Clear and professional written and verbal communication skills.
Problem-solving skills, including the ability to identify issues, evaluate options, remove obstacles, and act without continuous direction.
Ability to use internal business systems and help others navigate routine administrative and technology-related issues.
Ability to build productive working relationships across teams, functions, organizational levels, and external partners.

Responsibilities

Provide independent administrative support to leaders and teams, prioritizing work, managing deadlines, maintaining confidentiality, and exercising sound judgment.
Coordinate the creation, revision, review, approval, issuance, organization, and retention of controlled documents and records in accordance with company requirements.
Maintain document repositories, SharePoint sites, Microsoft Teams content, electronic records, and other information management systems.
Coordinate document workflows with owners, reviewers, and approvers; track revisions and outstanding actions; and follow up to support timely completion.
Manage complex calendars, meetings, scheduling, conference rooms, visitor logistics, catering, agendas, presentation materials, and other administrative activities.
Coordinate meetings and special projects, capturing notes, action items, decisions, and follow-up activities.
Process expense reports and provide administrative support for spending, invoices, and purchase-related activities as applicable.
Serve as a point of contact for leaders, employees, contractors, and external partners; answer questions, resolve administrative issues, and connect people with appropriate resources.
Support communication and information flow across teams and functions using knowledge of business processes, organizational networks, and collaboration tools.
Use Microsoft Office, SharePoint, Teams, and internal business systems to improve productivity, organize information, develop reports, and help team members with routine technology and process questions.
Participate in projects and continuous improvement efforts, identifying opportunities to simplify administrative and document-management processes.
Help maintain compliance with company policies, information management requirements, Code of Business Conduct expectations, and site safety requirements.
Build working relationships across organizational levels and contribute to an inclusive, collaborative, and accountable team environment.
Provide backup or guidance to other administrative personnel as needed and share knowledge, processes, and best practices across the administrative network.

Benefits

Equitable, market-competitive base pay and bonus opportunity, along with locally relevant incentives.
Programs supporting physical, mental, financial, and social well-being.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources.
Employee stock purchase programs, depending on location.
U.S. Student Debt Retirement Savings Match Program, applying the value of monthly student debt payments as if they were contributions to the Employees’ Savings Plan (401(k)).
Medical and life insurance packages with a variety of coverage options.
Travel insurance in certain countries or locations.
Training, mentoring, work experiences, community involvement, and team-building opportunities.
Role-based workplace flexibility to support productivity and personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents, including adoptive and foster parents.
Paid time off to care for sick or injured family members.
Paid time off to support volunteering and Employee Resource Group participation.
Wellbeing Portal for Dow employees.
On-site fitness facilities, depending on location.
Employee discounts for online shopping, cinema tickets, gym memberships, and more.
Some locations may offer transportation allowances, meal subsidies or vouchers, and carbon-neutral transportation incentives.