Administrative Specialist Senior

Kentucky Personnel Cabinet•Elizabethtown, KY

5d•Onsite

About The Position

The Division of Probation and Parole is hiring an Administrative Specialist Senior for a primarily administrative role supporting the division’s accreditation process. The position coordinates required work with staff and supervisors, supports departmental policy and compliance record maintenance, and manages monthly data collection. It also supports American Correctional Association accreditation activities, workplace safety documentation, reports, meetings, correspondence, presentations, and training. Employees may report to the District Supervisor and/or Assistant Supervisors.

Requirements

Bachelor’s degree from a college or university, or qualifying additional experience substituted on a year-for-year basis.
Three years of professional, administrative, or business experience, or qualifying additional education substituted on a year-for-year basis.
Additional administrative, business, research, and/or clerical experience may substitute for the required education on a year-for-year basis.

Nice To Haves

Knowledge of the Kentucky Offender Management database and processes.
Ability to work independently and with limited supervision.
Strong written and oral communication skills.
Ability to multitask and prioritize multiple assignments.
Willingness to take on additional tasks as assigned.
Ability to think critically and analyze data.
Familiarity with Excel and Outlook.
Positive and helpful attitude in supporting the district and division.
Ability to adapt to the changing needs of the Department and Division.

Responsibilities

Communicate with staff and supervisors to coordinate completion of required work.
Assist field staff with information about departmental policy changes and maintain accreditation and departmental compliance records.
Organize monthly departmental data collection and maintain accurate data entry in the agency’s data management system.
Coordinate American Correctional Association accreditation activities, including developing and monitoring operational compliance, reviewing compliance standards in field offices, and coordinating training and development on ACA requirements.
Maintain safety reports, documentation, and workplace safety compliance.
Compile reports and statistical information into professional reports.
Coordinate meetings and prepare correspondence and presentation materials.
Compile information into presentation format and assist with training as required.
Complete and maintain required training associated with job duties.