Senior Administrative Specialist

City of Irving•City of Irving, TX

About The Position

The Senior Administrative Specialist provides administrative and clerical support to the Inspections Department. The role supports departmental data and performance reporting, the annual budget process, council agenda preparation, board and committee meetings, and community outreach. It also serves as a departmental liaison for Legal Services Requests and Administrative Awards and undertakes special projects as assigned. The Inspections Department serves developers and contractors, verifies code and ordinance compliance, issues building and related permits, and inspects new construction and remodels. A résumé must be submitted with the application.

Requirements

Associate degree or equivalent.
Five years of related experience.
Proficiency with Microsoft Office products.
Submit a résumé with the application.

Nice To Haves

Experience with Munis, MinuteTraq, ESO, Telestaff, Vector Solutions, Everbridge, Docusign, and Onbase.

Responsibilities

Create and update information in various databases.
Report departmental key performance indicators using data and analytic skills.
Support the department’s annual budget process by gathering and compiling data, preparing budget-related reports, and organizing supporting documentation.
Prepare and submit council agenda items in MinuteTraq.
Serve as the departmental liaison regarding Legal Services Requests and Administrative Awards.
Prepare and proof informational packets, presentations, spreadsheets, and annual reports.
Provide clerical support for boards and committee meetings, including attending meetings and recording or transcribing minutes.
Execute special projects as assigned.
Notarize documents.
Contact outside agencies and individuals to obtain answers to predetermined questions, including completing customer surveys and conducting internet research.
Coordinate departmental community outreach efforts and presentations.