Administrative Specialist Senior
About The Position
The Department of Corrections’ Division of Probation and Parole is hiring an Administrative Specialist Senior for a primarily administrative role supporting the division’s accreditation process. The position coordinates work with staff and supervisors, supports departmental policy and compliance record maintenance, and organizes data collection and reporting. Employees may report to the District Supervisor and/or Assistant Supervisors. The role also supports American Correctional Association (ACA) accreditation by coordinating operational compliance activities, reviewing standards in field offices, and arranging staff training and development related to ACA requirements. Duties include maintaining safety documentation, preparing reports and presentation materials, coordinating meetings, and completing required job-related training. The position is based in an office setting.
Requirements
- Bachelor’s degree from a college or university, or qualifying additional education or experience as a substitute.
- Three years of professional, administrative, or business experience, or qualifying additional education as a substitute.
- Additional administrative, business, research, and/or clerical experience may substitute for the required education on a year-for-year basis.
Nice To Haves
- Knowledge of the Kentucky Offender Management database and processes.
- Ability to work independently and with limited supervision.
- Strong written and oral communication skills.
- Ability to multitask and prioritize multiple assignments.
- Willingness to take on additional tasks as assigned.
- Ability to think critically and analyze data.
- Familiarity with Excel and Outlook.
- Positive and helpful attitude in supporting the district and division.
- Ability to adapt to the changing needs of the Department and Division.
Responsibilities
- Communicate with staff and supervisors to coordinate completion of required work.
- Assist with providing departmental field staff information about policy changes and maintaining accreditation and departmental compliance records.
- Organize monthly departmental data collection and maintain accurate data input in the agency’s data management system.
- Coordinate ACA accreditation activities, including developing and monitoring operational compliance, reviewing compliance standards in field offices, and coordinating training and development for field staff on ACA requirements.
- Maintain safety reports, documentation, and workplace safety compliance.
- Compile reports and statistical information into professional reports.
- Coordinate meetings and prepare correspondence and presentation materials.
- Compile information into presentation format and assist with training as required.
- Complete and maintain training required for the job duties.
Benefits
- Eligible for overtime pay.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
