Senior Administrative Manager, AAEM

EDI•Milwaukee, WI

20d•Onsite

About The Position

Provide executive-level administrative support to the AAEM & AAEM/RSA executive director and leadership. Position maintains high level of responsibility, exercising discretion and sound independent judgement in performing assigned tasks. This position works closely with the Executive Director for AAEM and AAEM/RSA. The manager implements the executive committees’ and boards’ actions and policies and the day-to-day operations of the associations.

Requirements

Bachelor’s degree preferred or equivalent work experience
Excellent organizational and communication skills required.
Must be organized and adaptable to changing needs.
Must be a team player.
Ability to prioritize varied assignments and handle multiple projects essential.

Nice To Haves

Prior supervisory experience a plus.

Responsibilities

Prepare for the AAEM and AAEM/RSA board meetings and manage other administrative duties, including the preparation of board packets, letters and other official communications for the boards.
Prepare planning timelines and administer scheduled meetings, conference calls, including agenda preparation, and meeting/event logistics.
Manage with the maintenance and updating of the policy manuals and bylaws in accordance with leadership approvals.
Manage the annual election process for the AAEM and AAEM/RSA Board of Directors.
Manage the annual awards process for AAEM and AAEM/RSA.
Manage all aspects of AAEM/RSA’s programs and projects and staffing at exhibits for AAEM/RSA.
Serve as staff liaison to the AAEM/RSA Medical Student Council, committees and the Cabinet of Delegates, including scheduling conference calls, preparing meeting minutes, assisting with correspondence and projects and other tasks as needed.
Manage and supervise staff assigned under the Administrative team.
Maintain confidentiality.
Carry out other related responsibilities as assigned.