Senior Administrative Coordinator

RTX•Arlington, VA

4d•$58,400 - $111,000•Onsite

About The Position

RTX BBN Technologies is seeking a Full-time Administrative Associate to provide administrative support for professional, technical, and engineering co-workers at various levels. This is an on-site role located in Arlington, Virginia. The ideal candidate is someone who enjoys variety, a fast-paced environment, can shift priorities quickly, enjoys building relationships, exercises good judgment, has strong organizational skills, and communicates well with all levels of management.

Requirements

AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
Proficiency in Microsoft Office 365 applications to include Word, PowerPoint, and Excel.
6+ years of related experience.
This position requires a U.S. Person who is eligible to obtain any required Export Authorization.
U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.
The ability to obtain and maintain a U.S. government issued security clearance is required.
Active and existing security clearance required after day 1.

Nice To Haves

Excellent organizational skills.
A focus on customer service.
Experience managing and coordinating calendars for leaders or teams.
Experience processing travel and expense documents for leaders and team members, coordinating and assisting with site meetings and events.
Great attention to detail.
Ability to multitask effectively and expeditiously complete tasks.
Excellent written communication skills.
Teamwork, collaboration, and initiative are essential in this role.
Excellent interpersonal skills.
Light occasional domestic travel, as needed in support of another site.
Proactive in managing tasks; anticipate events and respond to changes (schedules for example); an ability to think outside the box are essential to this role.

Responsibilities

Provide administrative support to the Business Unit (BU) group’s senior leader and employees who are primarily located or assigned to the BU in BBNs Arlington, VA office.
Collaborate and support all other administrative teams within the organization when necessary.
Maintain senior leader calendar for meetings, events, vacation, and travel.
Answer routine questions on policies and procedures as it relates to the administrative performance, including expense reporting, group meals, etc.
Coordinate internal meetings and functions, including arranging for visitors and ordering catered food.
Assist in meetings - drive slides or other material for zoom and/or in-person formats.
Create and process trip/expense reports for leader and staff, and vendor check reimbursements.
Maintain log and track ongoing and outstanding travel claims.
Arrange/assist with travel reservations and process expense reports.
Coordinate with TA staff and or managers on interview schedules.
Assist with new employee onboarding requirements for Business Unit employees in Rosslyn, as needed.
Coordinate, assist and potentially generate export paperwork requirements as necessary.
Assist Facilities in coordinating office moves within the Business Unit when required.
Assist in maintaining company document repositories.
Order office supplies and maintain stock.
Coordinate and participate with other administrators across the business to build rapport and foster a collaborative environment.
Provide support, guidance and input on evolving business changes, process improvements and the like.
Assist Communications to track support tickets to include managing the company store relationship for Business Unit or Rosslyn staff.
Support government property inventory barcoding, tracking, and periodic audits.
Perform other administrative and clerical duties as assigned.