Administrative Coordinator Senior

Inova • Fairfax, VA

10h • Onsite

About The Position

Inova Center for Personalized Health – Fairfax Cancer Center - Radiation Oncology is looking for a dedicated Administrative Coordinator Senior to join the team. This role will be full-time day shift Monday – Friday, 8:30am – 5:00 pm. Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Requirements

• 5 years of relevant administrative, office, or healthcare administrative experience
• High School Diploma or equivalent

Nice To Haves

• Experience Supporting Senior Leadership
• Strong Professional Communication Skills - written and verbal

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, training, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Benefits

• medical, dental and vision coverage
• a robust team member wellness program
• Inova matches the first 5% of eligible contributions – starting on your first day.
• up to $5,250 per year in education assistance
• up to $10,000 for student loans.
• 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• paid time off
• paid parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED