Senior Administrative Associate

University of Texas at Austin

10d•Onsite

About The Position

The Senior Administrative Associate provides administrative, operational, and budget support for the UTeach-Liberal Arts program. The role handles human resources duties in coordination with the Director, supports staff onboarding, and manages office operations for program faculty, staff, and students. The position is based in a typical office environment at the UT Main Campus and is scheduled for 40 hours per week. The position is expected to continue, with an earliest start date of immediately.

Requirements

High school diploma or GED with at least 7 years of clerical experience, including one year at the Administrative Assistant or Administrative Associate level; or a bachelor's degree with at least 3 years of clerical experience, including one year at either level. Relevant education and experience may be substituted as appropriate.
Familiarity with the teacher certification process and policies, rules, and regulations outlined in the Texas Administrative Code and Texas Education Code.
Experience using a personal computer, standard office equipment, and Microsoft Office software.
Ability to work under tight deadlines and stressful conditions.
Ability to maintain a professional demeanor, collaborate with colleagues, multitask, and represent UTeach-Liberal Arts as a liaison at partner meetings.

Nice To Haves

Bachelor's degree and at least 3 years of clerical experience, including experience at the Administrative Assistant or Administrative Associate level within the College of Liberal Arts.
Familiarity with University of Texas at Austin rules, policies, and procedures regarding purchasing and travel.
Experience with university systems, including DEFINE, AdvisorsToolkit, FileMakerPro, and Workday.
Demonstrated ability to interact professionally with management, administrators, faculty, students, and the public, and a commitment to excellent service.

Responsibilities

Coordinate placements and student background checks with university partners, school districts, and teachers.
Manage UTeach-LA budgets and accounting, prepare budget reports and projections, handle contracts, and coordinate daily program operations.
Collaborate on maintaining program social media and website accounts.
Coordinate and manage departmental purchasing.
Coordinate cooperating teacher, field supervisor, and speaker payments, processes, and procedures in accordance with University of Texas at Austin policy.
Lead scholarship production, budgets, and execution.
Serve as the human resources contact for personnel and Workday processes.
Work with the Director to oversee programmatic and procedural updates for compliance with TEA policy; monitor TEA policy updates and complete compliance projects as requested by the compliance officer.
Represent the program as senior staff at college senior staff meetings and committees as appropriate.
Plan and execute meetings and events.
Attend marketing and outreach strategy sessions as appropriate.
Perform other related functions as assigned.