Senior Administrative Associate

The University of Texas at Austin•Austin, UT

9d•Onsite

About The Position

The Senior Administrative Associate provides administrative, operational, and budget support for the UTeach-Liberal Arts program. The role supports human resources activities in coordination with the Director, staff onboarding, and office management for the program’s faculty, staff, and students. The position is based at the UT Main Campus and is scheduled for 40 hours per week. The position is expected to continue, with an earliest start date of immediately. The role coordinates student placements and background checks with university partners, school districts, and teachers; manages program budgets, accounting, reports, projections, and contracts; and coordinates daily operations, purchasing, payments, and procedures. It also supports program communications, scholarships, compliance with Texas Education Agency policy, meetings, events, marketing, and outreach. The position serves as a personnel and Workday contact and represents program staff at college senior staff meetings and committees as appropriate. The university describes the work setting as a typical office environment. Salary is $60,000 or more, depending on qualifications. A criminal history background check is required for finalists under consideration.

Requirements

High school diploma or GED plus at least 7 years of clerical experience, including one year at the Administrative Assistant or Administrative Associate level; or a bachelor's degree plus at least 3 years of clerical experience, including one year at either level.
Familiarity with the teacher certification process and policies, rules, and regulations outlined by the Texas Administrative Code and Texas Education Code.
Experience using a personal computer, standard office equipment, and MS Office software.
Ability to function under tight deadlines and stressful situations.
Ability to maintain a professional demeanor, collaborate with colleagues, multitask, and represent UTeach-Liberal Arts as a liaison at partner meetings.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Bachelor's degree and at least 3 years of clerical experience, including experience at the Administrative Assistant or Administrative Associate level within the College of Liberal Arts.
Familiarity with University of Texas at Austin rules, policies, and procedures regarding purchasing and travel.
Experience with university systems, including DEFINE, AdvisorsToolkit, FileMakerPro, and Workday.
Demonstrated ability to interact professionally with management, administrators, faculty, students, and the public, as well as a commitment to excellent service.

Responsibilities

Coordinate placements and student background checks with university partners, school districts, and teachers.
Manage UTeach-LA budgets and accounting; prepare budget reports and projections, and handle contracts.
Coordinate daily operations for UTeach-Liberal Arts.
Collaborate to maintain program social media and website accounts.
Coordinate and manage departmental purchasing.
Coordinate cooperating teacher, field supervisor, and speaker payments, processes, and procedures in accordance with University of Texas at Austin policy.
Lead scholarship production, budgets, and execution.
Serve as the HR contact for personnel and Workday processes, and coordinate staff onboarding with the Director.
Work with the Director to oversee programmatic and procedural updates to assure compliance with TEA policy, and keep up with TEA policy updates.
Complete compliance projects as requested by the compliance officer.
Serve as senior staff program representative for college senior staff meetings and committees as appropriate.
Plan and execute meetings and events.
Attend marketing and outreach strategy sessions as appropriate.
Perform other related functions as assigned.