Senior Administrative Assistant

Alkermes

19d•Hybrid

About The Position

This position is based in our Waltham, MA office and reports to the Vice President of Commercial Operations. The role serves as a trusted partner to the Vice President and leadership team, providing high-level administrative support, coordinating key business processes, and leading a variety of departmental projects and initiatives. Operating within Alkermes' hybrid work environment, this position requires 60% on-site presence and 40% remote work. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities while exercising sound judgment and discretion in a fast-paced environment.

Requirements

Associate's degree required; bachelor’s degree preferred.
7+ years of executive administrative experience supporting senior leaders, preferably in a corporate environment.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Proven experience managing calendars, travel, meetings, and administrative operations.
Strong organizational and project coordination skills with the ability to manage multiple priorities and meet deadlines.
Excellent written, verbal, and interpersonal communication skills.
Strong attention to detail, accuracy, and follow-through.
Demonstrated ability to exercise sound judgment and maintain confidentiality.
Customer-focused with a proactive, solutions-oriented approach.
Ability to build effective relationships across all levels of the organization.
Comfortable learning new technologies and business systems.

Nice To Haves

Experience with contract administration, expense management, and document management systems is preferred.

Responsibilities

Serve as a primary administrative resource for the Commercial Operations leadership team, anticipating needs and ensuring efficient day-to-day operations.
Support contract administration by routing agreements, tracking approvals, and maintaining documentation.
Manage complex calendars for senior leaders, prioritizing schedules and proactively resolving conflicts.
Partner closely with other administrative professionals and executive assistants to coordinate senior leadership meetings, align schedules, and support seamless planning.
Provide meeting logistics support, including scheduling, catering, audiovisual coordination, room setup, and meeting materials.
Coordinate onboarding activities for new field-based employees.
Prepare, submit, and reconcile expense reports.
Coordinate travel in accordance with company policies.
Plan and coordinate internal meetings, off-site events, and regional conferences in partnership with Corporate Meetings and cross-functional teams.
Prepare and distribute agendas, presentations, correspondence, reports, and other business documents.
Maintain departmental records, organizational charts, and shared resources.
Support departmental projects and special initiatives as needed.