xPL - AS Senior Administrative Assist - Office

Turner Construction•Decatur, AL

11d

About The Position

The Senior Administrative Assistant leads the overall office administrative functions of a local business unit, working closely with department managers and supporting office staff. The role manages Administrative Services team members and serves as the senior administrative contact and liaison for department managers and office staff. It coordinates administrative support, records management, office activities, business-unit events, and staff development while helping improve administrative systems, processes, and service quality.

Requirements

College degree from an accredited degree program and/or professional administrative certification, with at least 6 years of relevant administrative services experience; alternatively, a High School Diploma or GED with at least 10 years of related administrative services experience, or an equivalent combination of education, experience, and training.
Project management skills to manage multiple assignments with competing and demanding time frames.
Effective active-listening skills and ability to follow up on commitments and deadlines.
Strong organization, attention to detail, and accuracy.
Accountability and integrity, discretion, and ability to maintain confidential information.
Good judgment to solve problems and prioritize responsibilities for self and team.
Approachable, proactive, positive, and professional demeanor.
Relationship-building skills with management and all organizational levels, and ability to engage professionally with teams, vendors, and others.
Professional verbal communication, business writing, and proofreading skills.
Event and meeting planning skills.
Proficiency with computers, databases, Microsoft Office applications, and collaboration tools.
Ability to perform the physical demands described, including regularly lifting or moving up to 10 pounds and occasionally up to 25 pounds, with reasonable accommodation where applicable.
Ability to work in an office and occasionally at construction sites or off-site venues, in compliance with company safety policies, procedures, and applicable laws.

Nice To Haves

Supervisory or management experience.
Commissioned Notary Public.

Responsibilities

Serve as the senior administrative contact for the office administrative team and as a liaison between Business Unit Department Managers and office staff.
Partner with Department Managers, Construction/Project Executives, and senior leadership to facilitate daily work activities and manage commitments.
Manage requests for office administrative support and delegate work to Administrative Services team members as appropriate.
Balance workloads and prioritize concurrent tasks for the Administrative Services team and self.
Manage the Administrative Services team and arrange coverage of job duties during breaks, illness, vacation, and other absences.
Execute administrative plans supporting Business Unit policies, programs, operations, and financial matters.
Manage Business Unit physical and digital records-retention and retrieval systems, and provide historical reports and references as requested.
Work with the Office Manager to coordinate and plan office moves.
Proofread correspondence, memos, emails, presentations, and other documents as requested.
Lead the local office Administrative Services team in planning and organizing Business Unit events and managing event budgets.
Maintain a Notary Public commission and advise on the use of the corporate seal.
Manage and provide orientation, and plan and implement safety-training needs for Administrative Services team members.
Establish Standard Operating Procedures for Administrative Services staff roles and pursue improvements to systems, processes, and service quality.
Foster an inclusive work environment and appropriate work-life balance for Administrative Services team members.
Promote company culture, values, and Diversity, Equity, & Inclusion.
Lead and develop direct reports, encourage teamwork and open communication, share best practices, and collaborate with others.
Provide timely performance feedback, contribute to annual performance appraisals, use the talent management system, and identify appropriate development training.
Serve as a Development Partner for employees within the job family.
Perform other activities, duties, and responsibilities as assigned.