xPL - AS Senior Administrative Assist - Office

Turner Construction Company•Decatur, AL

10d

About The Position

Lead the overall office administrative functions of the local business unit and work closely with department managers while supporting office staff. Manage Administrative Services team members and provide administrative leadership and coordination for the business unit. The role regularly works in an office setting and may occasionally involve work at construction sites, other office locations, or off-site venues.

Requirements

College degree from an accredited degree program and/or professional administrative certification, with at least 6 years of relevant administrative services experience; alternatively, a high school diploma or GED and at least 10 years of related administrative services experience, or an equivalent combination of education, experience, and training.
Project management skills to manage multiple assignments with competing and demanding time frames.
Effective active-listening skills and ability to follow up on commitments and deadlines.
Strong organization, attention to detail, and accuracy.
High standards of accountability and integrity; ability to exercise discretion and maintain confidential information.
Good judgment to solve problems and prioritize responsibilities for self and team.
Approachable, proactive, positive, and professional demeanor.
Relationship-building skills with management and all organizational levels, and ability to engage professionally with teams, vendors, and others.
Professional verbal communication, business writing, and proofreading skills.
Event and meeting planning skills.
Proficient computer and database skills, including Microsoft Office applications and collaboration tools.
Ability to meet the described physical demands, including regularly lifting or moving up to 10 pounds and occasionally lifting or moving up to 25 pounds.
Ability to work in compliance with company safety policies, procedures, and applicable laws.

Nice To Haves

Supervisory or management experience.
Commissioned Notary Public.

Responsibilities

Serve as the senior administrative contact for the office administrative team and as a liaison between Business Unit Department Managers and office staff, providing exceptional customer service and positive interactions.
Partner with Department Managers, Construction/Project Executives, and other senior leaders to facilitate daily work and manage commitments.
Manage requests for office administrative support and delegate work to Administrative Services team members as appropriate.
Balance workloads and prioritize concurrent tasks and activities for the team and self.
Coordinate the Administrative Services team and arrange coverage for colleagues’ duties during breaks, illness, vacation, and other times of need.
Execute administrative plans supporting Business Unit policies, programs, operations, and financial matters.
Manage Business Unit records retention and physical and digital retrieval systems; provide historical reports and references as requested.
Coordinate and plan office moves with the Office Manager.
Proofread correspondence, memos, emails, presentations, and other documents as requested.
Lead the local office Administrative Services team in planning and organizing Business Unit events and managing event budgets.
Maintain a Notary Public commission and advise on the use of the corporate seal.
Provide orientation and plan and implement safety training for Administrative Services team members.
Establish Standard Operating Procedures for Administrative Services staff roles.
Identify and drive improvements to systems, processes, and service quality.
Foster an inclusive work environment and appropriate work-life balance for team members; support company culture, values, and Diversity, Equity, and Inclusion.
Lead and develop direct reports, foster teamwork and open communication, share best practices, and collaborate with others.
Provide timely performance feedback, contribute to annual performance appraisals, use the talent management system, and identify appropriate development training for direct reports.
Serve as Development Partner for employees within the job family.
Perform other activities, duties, and responsibilities as assigned.