Senior Administrative Assistant

Ataero•Crystal City, VA

9d•$60,000 - $72,000•Onsite

About The Position

Ataero is seeking a highly professional Administrative Assistant to provide high-level administrative support to senior Department of Defense (DoD) leadership within a Joint Program Office environment supporting an aviation program. This role requires a polished professional capable of operating in a fast-paced, high-visibility headquarters environment, directly supporting Senior Executive Service (SES), Flag Officers, and senior program leadership.

Requirements

Bachelor's degree in business administration, Management, or related field (associate's degree with additional experience may be substituted).
Minimum 3 years supporting DoD headquarters, acquisition organizations, or Joint Program Offices.
Experience providing executive administrative support to senior government leadership.
Experience using Microsoft Office Suite, Outlook, Teams, and SharePoint.
Active Secret Security Clearance is required.
Excellent verbal, written, and interpersonal communication skills
Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
Experience utilizing ETMS2, EMT2, TMT, and DTS or comparable DoD administrative systems.
Ability to manage executive correspondence, suspense tracking, task management, and document routing.
Strong knowledge of DoD administrative policies, executive support, and headquarters operations.
Exceptional organizational, communication, and customer service skills.
Ability to manage multiple competing priorities with minimal supervision.
Professional discretion when handling sensitive or classified information.

Nice To Haves

Five (5) or more years supporting DoD headquarters or acquisition organizations.
Previous experience supporting the F-35 Joint Program Office (JPO), PEO(JSF), NAVAIR, or another DoD acquisition program.
Experience supporting Senior Executive Service (SES), General Officers, or Flag Officers.
Demonstrated experience using: Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), Task Management Tool (TMT), Defense Travel System (DTS)
Familiarity with DoD correspondence management, executive staffing, acquisition documentation, and program office operations.

Responsibilities

Manage complex executive calendars and scheduling using Microsoft Outlook
Coordinate high-level meetings, Video Teleconferences (VTCs), and leadership engagements
Prepare and deliver briefing materials, read-ahead packages, and executive correspondence
Manage executive taskings utilizing Enterprise Task Management Software (ETMS2), Executive Management Tracking (EMT2), and Task Management Tool (TMT) while ensuring timely completion of all suspense actions.
Track leadership actions, correspondence, staffing packages, and executive taskers throughout the review and approval process.
Coordinate Defense Travel System (DTS) authorizations, vouchers, and travel arrangements for government leadership.
Support acquisition program leadership by coordinating meetings, Integrated Product Team (IPT) sessions, Program Management Reviews (PMRs), and senior executive engagements.
Utilize Microsoft Teams, SharePoint, Outlook, and other government collaboration tools to manage information flow and executive communications.
Interface daily with senior military officers, SES, and government stakeholders
Maintain workflow/tasker systems and organizational priorities
Support Defense Travel System (DTS) actions including travel coordination and vouchers
Assist with meeting logistics, conference room scheduling, and secure communications
Support continuous process improvement initiatives within the organization