Senior Administrative Assistant

City of Round Rock • Round Rock, TX

12d

About The Position

The City of Round Rock is seeking a detail-driven, proactive, and highly professional Senior Administrative Assistant to support its Finance Department and work directly with the Chief Financial Officer (CFO). This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex administrative workflows, and is excited to support a department that provides essential financial stewardship for a growing city. Whether you're coming from the private sector or have municipal experience, this role offers meaningful work, stability, variety, and an opportunity to be at the center of financial operations that impact the entire organization. The posted pay range is the starting salary, and the offered pay rate is based on experience.

Requirements

• High School Diploma or equivalent
• Four (4) years of clerical or administrative support experience in a professional environment
• College credit may substitute on a year-for-year basis
• Comfortable handling sensitive financial documents
• Comfortable juggling multiple priorities
• Comfortable communicating clearly at all levels of the organization
• Excel at written and verbal communication
• Enjoy being the “go-to” person for information and coordination
• Confident using modern office software and learning new tools
• Take pride in keeping operations orderly and running smoothly
• Comfortable supporting confidential or complex financial processes
• Work well with diverse groups—including executive staff, community members, vendors, and colleagues

Nice To Haves

• Demonstrated proficiency in Microsoft Office tools, including SharePoint, Teams, Word, Excel, and Outlook
• Strong attention to detail and accuracy
• Excellent customer service and communication skills
• Experience supporting executive leadership or working in financial or municipal environments

Responsibilities

• Serve as a welcoming and responsive point of contact for internal staff, executive leadership, City Council offices, vendors, and members of the public
• Manage phones, email, mail, and web-based inquiries with professionalism and accuracy
• Organize and maintain digital and physical documents, including scanning, filing, data entry, and reconciliation to ensure information accuracy
• Support Finance operations by coordinating meetings, trainings, events, travel arrangements, and department calendars
• Draft and prepare letters, memos, presentations, reports, forms, and official correspondence
• Assist in researching, compiling, analyzing, and preparing finance-related reports and documentation
• Submit and track IT and facility work tickets for the department
• Prepare documents for City Manager and City Council review and manage items through systems such as Legistar
• Serve as a liaison between Finance and other City departments to ensure smooth communication and workflow
• Support confidential and specialized projects for the CFO and departmental leadership
• Provide guidance and serve as a resource for other administrative staff on department processes
• Update webpages and maintain data in online databases as needed

Benefits

• Meaningful work: Your support helps drive financial operations that sustain city services and strategic initiatives.
• Professional growth: Work closely with experienced financial leaders and gain exposure to municipal budgeting and policy.
• Strong team culture: Finance is collaborative, supportive, and committed to excellence.
• Stability & purpose: Public service offers a rewarding career path with long-term stability and impactful work.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED