Senior Administrative Assistant
About The Position
We're partnering with a highly regarded real estate investment firm to hire a Senior Administrative Assistant to support a Director. This is a visible, trusted role for someone who is polished, hardworking, and reliably on top of the details — someone who brings structure and follow-through to a fast-moving environment. This role also serves as office manager of the LA/Santa Monica location, which is under ten people. You'll be the person who keeps things moving day to day — managing the calendar, coordinating logistics, and making sure nothing falls through the cracks. You'll sit close to the work, with exposure to deals, investors, and the inner workings of a real estate investment platform. This is a great fit for someone earlier in their admin career who is looking to build real experience supporting senior leadership in a finance/investment setting.
Requirements
- 3–5 years of administrative experience
- Demonstrated reliability with recurring tasks — someone who tracks their own follow-ups and closes the loop without being chased
- Calendar and travel coordination experience
- Highly organized, detail-oriented, and quietly on top of everything
- Polished communicator — professional, clear, and easy to work with
- Discreet, dependable, and accountable
Nice To Haves
- backgrounds in finance or investment environments preferred (real estate investment, development, commercial real estate, or venture capital)
- strong candidates from other polished, fast-paced environments are welcome
Responsibilities
- Manage a busy, changing calendar with accuracy and good judgment
- Coordinate across internal teams, investors, and external partners
- Prepare clean, organized materials — presentations, reports, and meeting prep
- Draft and manage day-to-day communication with clarity and discretion
- Own recurring administrative tasks (expense reports, travel booking, filing) from start to finish without needing reminders
- Oversee light office operations to keep the environment running smoothly
- Support ad hoc projects tied to acquisitions, development, and firm initiatives
Benefits
- Competitive benefits & bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
