Senior Administrative Assistant - Real Estate Services

Charlotte, County of • 18500 Murdock Circle Port Charlotte 33948, FL

8d • Onsite

About The Position

Charlotte County Real Estate Services division is seeking an organized and customer-focused Senior Administrative Assistant to provide administrative and clerical support to the department leadership and staff. This role serves as a key point of contact for employees, residents, and outside agencies while helping ensure the efficient day-to-day operations of the department.

Requirements

• High school diploma or equivalent
• Three (3) years of experience in clerical or administrative work, preferably in an office setting
• Knowledge of departmental policies, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of modern governmental office practices, procedures, equipment, and standard clerical/administrative support techniques.
• Strong organization and time-management skills.
• Analytical and research skills.
• Skill in effective communication, both orally and in writing.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to deal with multiple tasks simultaneously.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
• Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.
• Ability to make recommendations and to use resourcefulness and tact in solving new problems.
• Ability to ascertain priorities and meet deadlines and objectives.
• Ability to type/perform data entry proficiently.
• Ability to maintain accurate records and reports.
• Ability to provide internal/external guidance and customer assistance via all forms of communication.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals.
• Ability to establish and effective working relationships with managers, service providers, other employees, and the general public.

Responsibilities

• Provide administrative support to department leadership and staff.
• Answer phones, greet visitors, and respond to customer inquiries.
• Prepare correspondence, reports, agendas, and meeting materials.
• Maintain calendars, schedules, files, databases, and records.
• Assist with budgeting, purchasing, payroll, timekeeping, and other administrative processes.
• Process payments, purchase requests, and departmental records.
• Coordinate meetings, travel, office supplies, and vendor communications.
• Deliver exceptional customer service and resolve routine questions and concerns.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED