Real Estate - Administrative Assistant

Blackstone • New York, NY

2d • $70,000 - $130,000

About The Position

The Administrative Assistant serves as a trusted partner to Managing Directors and Senior Managing Directors within the Blackstone Real Estate team by anticipating needs, exercising independent judgment, and delivering proactive, high-level support.

Requirements

• 7+ years of experience supporting multiple senior executives (C-suite or equivalent), ideally within private equity, real estate, or financial services.
• Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast-paced environment.
• Proven ability to work autonomously while exercising discretion and sound decision-making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines.
• A high degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

Nice To Haves

• Familiarity with Concur is preferred.

Responsibilities

• Managing complex calendars, prioritizing internal and external meetings, coordinating with other assistants, and resolving scheduling conflicts across supported leaders.
• Serving as a primary point of contact and gatekeeper, handling calls and correspondence with professionalism, discretion, and sound decision-making.
• Anticipating leaders’ needs through adaptability and situational awareness across varying work styles and priorities.
• Providing high-touch support, including executive scheduling and occasional non-business matters, to maximize leaders’ time and effectiveness.
• Coordinating conference room bookings, meeting logistics, and visitor registration to ensure a seamless on-site experience.
• Organizing conferences and large-scale meetings, including schedules, materials, and vendor coordination.
• Arranging domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Overseeing expense reporting, tracking receipts, and ensuring timely reimbursements.
• Maintaining Excel-based tracking systems to monitor projects, deadlines, and operational workflows.
• Assisting with team engagement initiatives, internal events, and special projects.
• Providing back-up coverage for other senior professionals and team members as needed.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed