Real Estate Administrative Assistant

Weichert, Realtors Innovations.•Brandon, MS

18h•Onsite

About The Position

Weichert, Realtors Innovations is looking for a professional, organized, and dependable Real Estate Administrative Assistant to join our team and provide essential administrative support to our real estate operations. This position plays an important role in keeping daily office activities organized, ensuring information is maintained accurately, and helping our agents and clients receive timely and professional support. The ideal candidate is someone who takes pride in their work, communicates clearly, pays close attention to detail, and can confidently manage multiple administrative responsibilities in a fast-paced real estate environment. This is an opportunity for a motivated professional to contribute to the smooth operation of the office while developing valuable experience in the real estate industry.

Requirements

High school diploma or equivalent required; additional education, training, or coursework in business administration, real estate, or a related field is an advantage.
Previous experience in administrative support, customer service, office administration, real estate, or a similar professional environment is preferred.
Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with clients, agents, management, and business partners.
Strong organizational skills with excellent attention to detail and accuracy.
Ability to manage multiple responsibilities, prioritize work effectively, and meet established deadlines.
Proficiency with standard office technology, email, word-processing applications, spreadsheets, calendars, and other business software.
Ability to maintain accurate records, organize documents, and enter information into electronic systems.
Strong customer-service skills and a professional, courteous approach when interacting with clients and colleagues.
Ability to handle confidential client, transaction, and company information with discretion and sound judgment.
Strong follow-through, reliability, and the ability to take ownership of assigned administrative responsibilities.
Ability to work independently when appropriate while contributing effectively as part of a collaborative team.
Willingness and ability to learn company procedures, real estate terminology, office systems, and transaction-management processes.
Professional work ethic, dependable attendance, punctuality, and a positive approach to supporting the team.

Nice To Haves

Previous administrative experience within a real estate brokerage, property-management company, or related professional-services environment.
Familiarity with real estate listings, transaction documentation, client records, scheduling, or brokerage-office procedures.
Experience supporting sales professionals or teams with calendars, correspondence, documentation, reporting, and follow-up activities.
Familiarity with electronic filing systems, customer relationship management (CRM) platforms, or real estate-related software.
Ability to remain organized, composed, and professional when priorities change or multiple requests need attention.

Responsibilities

Provide dependable administrative and organizational support to real estate agents, management, and office staff.
Assist with preparing, organizing, reviewing, and maintaining real estate documents, records, and correspondence.
Maintain accurate client, property, listing, and transaction information in company systems.
Coordinate appointments, meetings, calendars, and routine office communications.
Respond professionally to general inquiries from clients, agents, vendors, and other business contacts.
Assist agents with administrative tasks related to property listings, showings, appointments, and transactions.
Help monitor important dates, deadlines, documents, and follow-up items associated with transactions.
Prepare reports, spreadsheets, correspondence, forms, and other administrative materials as required.
Assist with maintaining organized electronic and physical filing systems.
Support routine listing and marketing-related administrative activities.
Communicate relevant information to appropriate team members in a timely and professional manner.
Handle confidential business and client information responsibly and in accordance with company policies.
Provide general office support and assist with other administrative responsibilities as assigned.

Benefits

Competitive compensation based on experience, qualifications, responsibilities, and the overall requirements of the position.
Professional work environment with opportunities to collaborate with experienced real estate professionals and office leadership.
Training and onboarding support to help employees understand office procedures, systems, documentation requirements, and day-to-day responsibilities.
Professional development opportunities designed to strengthen administrative, organizational, communication, and real estate-related skills.
Career growth opportunities for employees who demonstrate strong performance, reliability, initiative, and a commitment to the team.
Meaningful exposure to real estate operations, including client service, listing administration, transaction support, scheduling, and office coordination.
Access to appropriate workplace tools and resources needed to perform assigned administrative responsibilities efficiently.
Paid time off and applicable leave benefits, where provided under the company’s policies and based on eligibility.
A collaborative team environment that encourages professionalism, accountability, communication, and mutual respect.
Opportunities to take on additional responsibilities and expand your contribution as your knowledge and experience develop.
Additional benefits or employee programs, where applicable, based on employment classification, eligibility, and company policy.