Senior Administrative Assistant

Motional•Boston, MA

27d•$64,000 - $76,114•Onsite

About The Position

The Administrative Assistant will provide high-quality administrative and clerical assistance to top-level executives, specifically the Chief Strategy Officer (CSO) and Chief Financial Officer (CFO) at Motional's global headquarters in Boston, MA. Key responsibilities include scheduling meetings, making travel arrangements, completing expense reports, and managing complex daily calendars. This role requires supporting frequent high-profile external visitors, many of whom are from Hyundai Motor Group in Korea, necessitating conversational Korean language skills. Additionally, the position will serve as a backup to the Workplace Experience (WEX) role, which involves front desk duties, managing badges, greeting visitors, stocking the kitchen, and maintaining office supplies, ensuring smooth office operations.

Requirements

2-4 years of administrative assistance experience
Adapts well to changing plans and priorities; comfortable dealing with ambiguity
Knowledge of office procedures
Experience with office management systems, and Google Suite of office products
Expertise with Google online calendars
Strong communication skills (via phone, email, and in-person)
Conversational Korean language skills
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively, and prioritize work
Have a solution oriented, ‘can-do’ positive attitude and remain steady under pressure

Nice To Haves

Position may require limited travel

Responsibilities

Provide in-office support for CSO and CFO- Boston-based
Represent the executive(s) office in a pleasant and professional manner at all times
Coordinate daily calendars for the CSO and CFO
Make travel arrangements, including airfare, hotel, and black car service
Be comfortable scheduling within multiple different time zones
Assist the executive(s) in meeting preparations, includes ordering food and coordinating office supplies for workshops
Manage invoices and expense reports
Collaborate with other Executive Assistants/Administrative teams to coordinate shared executive meetings as well as events
Assist with planning department and corporate events as needed
Act as the point of contact between executives and employees/clients
Create regular presentations as needed
Attend meetings when necessary and prepare meeting summaries for distribution
Respond promptly to managers’ and Motional employee queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Partner with onsite facilities teams to ensure adequate support and coverage is maintained
Be back up to our current WEX role during peak times, when sick or on vacation- this includes front desk support and maintaining office and kitchen supplies
Serve on company committees to help foster positive and inclusive morale
Work independently and with a team on different projects
Ad-hoc duties upon request