Senior Administrative Assistant

Ameriprise Financial Services, LLC • New York, NY

4d • $30 - $41 • Hybrid

About The Position

Columbia Threadneedle Investments is seeking a proactive and highly organized Senior Administrative Assistant to support senior leaders and drive day-to-day efficiency. In this role, you’ll manage complex calendars, coordinate meetings and events, and handle communications on behalf of leadership. You’ll also oversee travel, expenses, presentations, and department initiatives—including town halls, offsites, and special projects. This position requires strong judgment, discretion, and the ability to prioritize effectively in a fast-paced environment while acting as a trusted partner to leadership.

Requirements

• High school diploma or GED
• 1–3+ years of administrative or executive support experience
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint) and tools like Outlook, Concur, Ariba, etc.
• Ability to manage multiple priorities, adapt quickly, and stay organized in a fast-paced environment
• Strong judgment and ability to anticipate needs with minimal direction
• High level of discretion and professionalism when handling sensitive information

Nice To Haves

• Associate’s or Bachelor’s degree (or equivalent experience)
• Experience supporting senior leaders or working in a corporate environment

Responsibilities

• Proactively manage executive calendars, prioritize meetings, and coordinate schedules across internal and external stakeholders
• Plan and organize meetings, conferences, and events (logistics, materials, travel, etc.)
• Review and respond to emails on behalf of leaders as appropriate, and flag items requiring follow-up
• Prepare expense reports, invoices, presentations, communications, and travel arrangements
• Support department operations, including programs like recognition, timekeeping, budgets, and supply management
• Coordinate team offsites, events, and special initiatives
• Provide project and program support (researching questions, coordinating efforts, handling ad hoc requests)
• Mentor or onboard administrative team members; may provide guidance or leadership to others
• Provide back-up support for other administrative assistants as needed

Benefits

• vacation time
• sick time
• 401(k)
• health, dental and life insurances

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED