Sr Administrative Assistant - Tax Operations

Community Health Systems • Franklin, TN

22h

About The Position

The Senior Administrative Assistant - Tax Operations provides high-level administrative, operational, and financial workflow support to the Senior Vice President of Tax and the tax department. The role manages day-to-day departmental operations, including invoice and check processing, fixed asset data requests, unclaimed property financial documentation, and coordination with external advisors. The position requires discretion when handling sensitive financial information, management of complex executive calendars, and support for tax compliance and departmental operations.

Requirements

• High school diploma or GED required.
• 3–5 years of experience in an administrative role required.
• Strong attention to detail and a baseline understanding of financial administrative processes, including invoice routing, check processing, and contract tracking.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, and Google Suite.
• Ability to adapt quickly to financial and contract databases and ERP software.
• Exceptional organizational skills for tracking tax calendar deadlines, managing vendor inquiries, and handling multiple concurrent financial workflows.
• Professional communication skills for interacting with senior corporate executives, external tax advisors, and regulatory or vendor contacts.
• Integrity and discretion when handling sensitive corporate financial data, tax records, and executive communications.

Nice To Haves

• Bachelor’s degree preferred.
• Prior experience in a corporate or high-volume setting preferred.

Responsibilities

• Process departmental invoices, route check payments, enter contracts into tracking systems, and maintain financial records for audit and compliance readiness.
• Coordinate third-party vendor requests for fixed asset data and track financial documentation for unclaimed property reporting.
• Liaise with external tax and accounting consultants by scheduling engagements, tracking deliverables, and facilitating information requests.
• Manage the SVP of Tax’s executive calendar, arrange internal and external meetings, book conference rooms, and coordinate across time zones.
• Prepare, review, and enter tax agreements, engagement letters, and department contracts into corporate management tools with accuracy.
• Track departmental milestones, coordinate routine tax compliance deadlines, and provide progress updates to tax leaders and stakeholders.
• Coordinate executive travel and prepare related expense reports and documentation in accordance with corporate policies.
• Maintain organized filing systems for confidential tax and financial records and comply with privacy standards.
• Maintain regular and reliable attendance and perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED