Sr Administrative Assistant - Tax Operations

Community Health Systems • Franklin, TN

1d

About The Position

The Senior Administrative Assistant - Tax Operations provides high-level administrative, operational, and financial workflow support to the Senior Vice President of Tax and the tax department. The role manages day-to-day departmental operations, including invoice and check processing, coordinating fixed asset data requests, assisting with unclaimed property financials, and managing relationships with external advisors. The position requires discretion when handling sensitive financial data, maintaining complex leadership calendars, and supporting tax compliance and operational execution.

The role also supports department workflows through contract and document administration, milestone and deadline tracking, executive travel and expense coordination, and maintenance of confidential tax and financial records. Regular and reliable attendance is required.

Requirements

• High school diploma or GED.
• Three to five years of experience in an administrative role.
• Strong attention to detail and a baseline understanding of financial administrative processes, including invoice routing, check processing, and contract tracking.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, and Google Suite.
• Ability to adapt quickly to financial and contract databases and ERP software.
• Exceptional organizational skills for tracking tax calendar deadlines, managing vendor inquiries, and handling multiple concurrent financial workflows.
• Professional communication skills for interacting with senior corporate executives, external tax advisors, and regulatory or vendor contacts.
• Demonstrated integrity and discretion when handling sensitive corporate financial data, tax records, and executive communications.

Nice To Haves

• Bachelor’s degree.
• Prior experience in a corporate or high-volume setting.

Responsibilities

• Process departmental invoices, route check payments, enter contracts into tracking systems, and maintain financial documentation for audit and compliance readiness.
• Coordinate fixed asset data requests with third-party vendors and track financial documentation for unclaimed property reporting.
• Serve as an administrative liaison for external tax and accounting consultants by scheduling engagements, tracking deliverables, and facilitating information requests.
• Manage the Senior Vice President of Tax’s complex calendar, arrange internal and external meetings, book conference rooms, and coordinate across time zones.
• Prepare, review, and enter tax agreements, engagement letters, and department contracts into corporate management tools, ensuring accuracy.
• Track departmental milestones, coordinate routine tax compliance deadlines, and provide progress updates to tax leaders and stakeholders.
• Coordinate travel arrangements for tax executives and prepare associated expense reports and documentation in accordance with corporate policies.
• Maintain organized filing systems for confidential tax and financial records and comply with privacy standards.
• Maintain regular and reliable attendance.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED