Senior Administrative Assistant

Johnson & Johnson • Horsham, PA

23h • Hybrid

About The Position

Johnson & Johnson Innovative Medicine is recruiting a Senior Administrative Assistant to provide comprehensive administrative support to a Vice President and designated members of the leadership team. This role is critical to enabling leadership effectiveness by proactively managing priorities, coordinating complex business activities, and serving as a trusted partner to leaders and key stakeholders. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional judgment and discretion, and possess strong organizational, communication, and relationship-building skills.

Requirements

• High school diploma or equivalent required.
• A minimum of 4 years of administrative support experience supporting senior leaders in a complex corporate environment.
• Proven experience managing executive calendars, travel, meetings, and expenses.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to manage multiple priorities with speed and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office applications including Outlook, PowerPoint, Teams, Word, and Excel.

Nice To Haves

• Experience supporting Vice President-level or senior leadership team members.
• Experience in healthcare, pharmaceutical, or highly regulated industries.
• Strong project coordination and event planning skills.
• Experience interacting with senior leaders and cross-functional teams.

Responsibilities

• Manage a highly complex calendar with a strong focus on prioritization, efficiency, and alignment to business objectives.
• Coordinate domestic and international travel arrangements and associated logistics.
• Prepare and process expense reports in accordance with company policies.
• Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
• Track leadership action items and follow through to completion.
• Serve as a liaison between the Vice President, leadership team members, and key cross-functional stakeholders.
• Coordinate leadership meetings, off-sites, town halls, and special events.
• Support organizational communication efforts and ensure timely dissemination of information.
• Maintain confidential files, records, organizational documents, and business information.
• Assist with department projects, operational initiatives, and business processes.
• Develop presentations, reports, and correspondence using information from multiple sources.
• Coordinate onboarding activities and support organizational transitions as needed.
• Manage purchase orders, vendor interactions, and selected budget-related activities.
• Partner closely with administrative colleagues across Oncology and Johnson & Johnson Innovative Medicine.
• Build strong partnerships with Human Resources, Finance, Communications, Commercial, Medical, and other support functions.
• Act as a trusted point of contact for internal and external stakeholders.
• Foster a collaborative, professional, and service-oriented environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED